Administrative Manager

58 RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore seeks a highly organized Administrative Executive to support daily office operations. Responsibilities include managing schedules, maintaining records, and providing administrative support to management. The ideal candidate has proven experience in administration, strong communication skills, and proficiency in Microsoft Office Suite.

Qualifications

• Proven experience as an Administrative Executive, Administrative Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time-management, and problem-solving skills.

Responsibilities

• Manage day-to-day administrative tasks including scheduling meetings and managing calendars.
• Maintain and organize office files, records, and databases.
• Coordinate internal and external communications.
• Assist in the preparation of reports and presentations.

Skills

Organizational skills

Time-management skills

Problem-solving skills

Written communication

Verbal communication

Tools

Microsoft Office Suite

Job description

Overview

We are seeking a highly organized and proactive Administrative Executive to support our daily office operations. The ideal candidate will handle a variety of administrative and clerical tasks to ensure the efficient and smooth running of the office.

Responsibilities

• Manage day-to-day administrative tasks including scheduling meetings, managing calendars, and handling correspondence.
• Maintain and organize office files, records, and databases.
• Coordinate internal and external communications (emails, phone calls, letters).
• Assist in the preparation of reports, presentations, and documentation.
• Handle office procurement and maintain inventory of office supplies.
• Liaise with external vendors, service providers, and customers as needed.
• Ensure the office environment is clean, organized, and well-maintained.
• Provide administrative support to senior management and other departments as required.

Qualifications

• Proven experience as an Administrative Executive, Administrative Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time-management, and problem-solving skills.
• Strong written and verbal communication abilities.
• Ability to work independently and handle multiple tasks simultaneously.
• Discretion with confidential information.