Administrative & HR Executive

ZENITH FACILITY SERVICES PTE. LTD.; Serangoon Garden Circus; On-site; SGD 34,000 - 50,000; Full time

Job summary

A growing facility management company in Singapore is seeking a proactive Administrative & HR Executive to support office operations and HR functions. The ideal candidate should have a diploma in a related field and 1–3 years of relevant experience. This role offers a supportive workplace and opportunities for career development in HR. Benefits include annual leave and medical support.

Benefits

Annual leave

Medical benefits

Staff engagement activities

Qualifications

• 1–3 years’ experience in admin and/or HR support preferred.
• Comfortable with digital tools and HR systems.
• Service-minded attitude and keen interest in HR.

Responsibilities

• Manage office supplies/assets and vendor relationships.
• Assist with recruitment and onboarding processes.
• Generate basic HR reports and dashboards.

Skills

Proficient in Microsoft Office or Google Workspace

Strong organisation

Communication skills

Education

Diploma or Degree in Administration, Human Resources

Tools

Talenox

HReasily

Swingvy

Job description

About the Role

We are seeking a proactive and dependable Administrative & HR Executive to support day‑to‑day office operations and human resource functions. You will work closely with the Managing Director and internal teams to ensure smooth operations, assist with HR processes, and contribute to a positive workplace culture. This role is suitable for organised, people‑oriented individuals keen to grow in HR and administration.

Key Responsibilities

• Administrative Support: Manage office supplies/assets and vendor relationships; handle calls, emails, and correspondence; maintain filing systems (physical and digital) and company records; coordinate meetings/logistics/travel; support expense claims, petty cash, and vendor payments; provide administrative assistance to the Managing Director; organise office activities, workshops, and staff engagement events.
• Human Resource Functions: Assist with recruitment (job postings, shortlisting, interview scheduling, onboarding); maintain attendance, leave, and HR records; compile payroll inputs and process via HRIS (e.g., Talenox, HReasily, Swingvy); draft HR letters (offers, confirmations, memos); coordinate training and engagement initiatives; ensure compliance with HR policies and statutory requirements; generate basic HR reports/dashboards.

Requirements

• Diploma or Degree in Administration, Human Resources, or related field.
• 1–3 years’ experience in admin and/or HR support preferred (training provided for entry‑level candidates).
• Proficient in Microsoft Office or Google Workspace; comfortable with digital tools and HR systems.
• Strong organisation, communication, and coordination skills; positive, detail‑oriented, and service‑minded.
• Keen interest in pursuing a career in HR and continuous improvement.

Why Join Us

• Supportive, collaborative, and people‑focused work environment.
• Hands‑on exposure to HR operations and digitalisation projects (HRIS, basic analytics).
• Career development under the Career Conversion Programme (CCP) for Human Capital Professionals (Place‑and‑Train), subject to eligibility.

Working Hours

Working Hours:
Mon–Fri, e.g. 9:00am – 6:00pm

Benefits

Benefits:
Annual leave, medical benefits, staff engagement activities

Reporting To

Reporting To:
Managing Director

Eligibility

Eligibility:
Open to Singapore Citizens and PRs. Mid‑career individuals under the Career Conversion Programme (CCP) are welcome.

Career Conversion Programme (CCP)

Career Conversion Programme (CCP)
This role is eligible under the CCP for Human Capital Professionals (Place‑and‑Train). Successful hires undergo a 4‑month structured On‑the‑Job Training (OJT) covering foundational HR competencies and emerging skills (e.g., digital HR systems and analytics).

How to Apply

How to Apply
Apply via MyCareersFuture or email your resume to [e-mail] with the subject “Application – Admin & HR Executive”. Please include your notice period and expected salary.