Administrative Executive [Up to $4,800 | 12-month contract]

BGC Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruiting company in Singapore is seeking an Administrative Executive to support the Technical Architecture Forum. The role involves scheduling and coordinating meetings, maintaining documentation, and providing administrative support. Candidates should have strong meeting and communication skills with relevant experience, either 10 years with a diploma or 6 years with a bachelor’s degree. The position offers a contract of 12 months with a salary of up to SGD 4,800 per month.

Qualifications

• Minimum 10 years relevant working experience with a diploma.
• Minimum 6 years relevant working experience with a bachelor’s degree.
• Strong meeting coordination and minute-taking experience.

Responsibilities

• Schedule and organise TAF presentations and agendas.
• Coordinate TAF meetings and manage attendance.
• Track TAF topics and follow-ups.
• Maintain TAF documentation and artefacts.

Skills

Meeting coordination

Minute-taking

Written communication

Document management

MS Office skills

Multi-stakeholder collaboration

Organisational skills

Education

Diploma with minimum 10 years experience

Bachelor’s degree with minimum 6 years experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Scheduling tools

Job description

Administrative Executive [Up to $4,800 | 12-month contract]

Friendly, organised, and detail-oriented? We’re hiring an Administrative Executive to keep the Technical Architecture Forum (TAF) running smoothly — scheduling, tracking actions, maintaining documents and portals, and supporting related admin tasks across the division.

Location: Mapletree Business City, 10 Pasir Panjang Road, #10-01, Singapore
Contract: 12 months
Salary: Up to SGD 4,800 / month (final offer dependent on experience)

Key Responsibilities

• Schedule and organise TAF presentations and agendas; manage presenter slots.
• Coordinate TAF meetings and attendance: send invites, keep meeting templates up to date.
• Track TAF topics, outstanding actions and follow-ups; issue offline tracking where needed.
• Finalise TAF minutes incorporating presenter input and distribute minutes.
• Maintain TAF documentation and artefacts (slides, trackers, meeting records).
• Produce monthly management reports summarising TAF topics and actions.
• Manage TAF portals for slot bookings and slide uploads.
• Provide general administrative support to the division leadership as required.
• Act as meeting secretary for a rotating weekly Group forum (one quarter/year rotation): take and prepare minutes for review/approval.
• Compile and circulate monthly reports.
• Book rooms for the team weekly meetings.
• Manage the monthly billing report (acknowledge & forward to billing).
• Process renewal requests for access via the online portal (request approvals, submit applications).
• Assist with uploading timesheets for augmented staff to the portal.
• Monitor monthly Azure cloud spend and notify the responsible officer.
• Request and disseminate monthly reports from Microsoft.

Specific Requirements

• Diploma: minimum 10 years relevant working experience; OR
• Bachelor’s degree: minimum 6 years relevant working experience.
• Strong meeting coordination & minute-taking experience.
• Excellent written communication — clear, accurate meeting minutes and status updates.
• Proficient with document management and collaboration portals (uploading, access control, slot booking).
• Comfortable working with multiple stakeholders and tracking action items to closure.
• Solid MS Office skills (Word, Excel, PowerPoint) and familiarity with scheduling tools and web portals.
• Reliable, organised, able to prioritise competing tasks and deadlines.

If this role aligns with your skills and career goals, we would love to hear from you. Apply today!

We regret to share that only shortlisted candidates will be contacted.

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Sara Amanina

BGC Group Pte Ltd (Outsourcing)

EA: 05C3053