Administrative Executive [Temp Contract | One North]

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading HR consultancy in Singapore is seeking an HR officer to manage scholarship programs, coordinate recruitment processes, and ensure timely processing of claims. The ideal candidate has a diploma in HR or relevant fields, proficiency in Microsoft Office including Excel, and is detail-oriented with strong communication skills. This is a temporary contract role until March 2026.

Qualifications

• Tech-savvy and adaptable to new skills.
• Meticulous and able to handle high volume of work.
• Confidentiality and sensitivity in managing tasks.

Responsibilities

• Ensure timely responses to mailbox queries.
• Process claims and payments for various scholarship programs.
• Monitor submissions and manage student progress information.
• Coordinate recruitment and scheduling for scholarship applications.

Skills

Microsoft Office proficiency

SAP or HR Systems experience

Good communication skills

Attention to detail

Ability to multitask

Education

Diploma in Human Resources, Business or relevant discipline

Tools

Excel (vlookup and pivot tables)

Job description

P-Serv is partnering our Client, a leading name in innovation process and we are looking for talents to be a part of the team!

Core Duties

• Ensure all mailbox queries are attended to within stipulated timeline

• Provide cross-function team coverage

Processing of Claims to Scholars

• Processing airfare, conference, immigration Health Surcharge (HIS) and scholar gathering claims for various scholar programs within stipulated timeline

• Processing of Payments to Universities

• Track and process tuition fees to local and overseas universities

• Submission of scholar listing to universities twice yearly during new scholar intake

Monitoring Management

• Disburse thesis/defense allowances to scholars

• Trigger and track progress report collection and update late submissions across various scholarship programme

• Update database with students' progress, exam results and ensure proper documentation for e-filing

• Monitor and verify document submissions in the portal

• Track thesis submission and remind scholars to request PhD extensions if needed

• Verify flight itinerary/invoice for return trips and ensure compliance with funding guidelines

• Prepare funding support letters upon requests

• Process and verify trip claims and submissions according to guidelines

Recruitment – Scholarship

• Screen and verify applicants to ensure eligibility and completeness of applications

• Schedule and coordinate interviews with first-round and final-round interview panels

• Prepare and distribute interview materials to panel members and candidates

• Collect and assess interview feedback, ensuring accurate data entry into the system

• Prepare scholarship offer packages and track acceptance, updating relevant databases

• Coordinate pre-deed signing documents, including verification of supporting materials

• Manage Deed Signing sessions, ensuring all necessary documentation is prepared and filed

• Update and maintain scholar records, including onboarding and administrative queries

Job Requirement

• Diploma Human Resources, Business or relevant discipline

• Tech-savvy with good proficiency in Microsoft Office and technology tools (Note: Excel skills such as vlookup and pivot tables are important)

• Experience with SAP or other leading HR Systems preferably

• A good team player, possess a cheerful personality and a positive attitude

• Meticulous with details, good communication and interpersonal skills

• Strong aptitude to learn quickly, pick up new skills and adaptable

• Able to multitask and handle high volume of work

• Able to maintain confidentiality and sensitivity in the management of work

Working Hours / Location

• Mondays to Thursdays 8:30am to 6pm, Fridays 8:30am to 5:30pm

• Nearest MRT – One North

• Temp Contract - Till March 2026

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R21100082 | EA Personnel Name: Mavis Goh En Qi