Administrative Executive, Membership & Facilities

Singapore Association for the Deaf, The; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

A local charity organization is seeking an Administrative Executive to manage membership, facilities, and office administration effectively. The ideal candidate will have at least 2 years of administrative experience, strong organisational and communication skills, and preferably experience in the social service sector. Proficiency in Singapore Sign Language is an advantage. This role offers flexible work arrangements and a nurturing environment.

Benefits

Flexible work arrangements

Competitive salaries

Generous leave

5-day work week

A nurturing environment

Rewarding work

Qualifications

• At least 2 years of experience in administrative work, preferably with membership or facilities management.
• Preferably with experience in working with digital tools, including Google Workspace and Salesforce.
• Experience working with the social service sector is an advantage.
• Proficiency in Singapore Sign Language (SgSL) is an advantage.

Responsibilities

• Manage membership registrations, renewals, and cancellations, ensuring database accuracy.
• Oversee the smooth operations, maintenance, and security of premises.
• Handle correspondence, reports, filing, and documentation.

Skills

Organisational skills

Communication skills

Attention to detail

Ability to work independently

Resourcefulness

Education

Local Polytechnic Diploma/Degree in any field

Tools

Google Workspace

Salesforce

Job description

We are looking for an Administrative Executive who plays a key role in keeping our association running smoothly, managing membership, facilities, office administration and secretarial support. If you are organised, meticulous and passionate to support the Deaf, Deafblind and Hard-of-hearing community, this position is for you.

An established charity with a deep history and a refreshed desire for impact, The Singapore Association for the Deaf works towards a Singapore where the deaf have equitable opportunities and access to fully participate in and contribute to a robust and thriving community. Your efforts will directly contribute to Singapore being a more inclusive society.

We offer

• Flexible work arrangements
• Competitive salaries
• Generous leave
• 5‑day work week
• A nurturing environment
• Rewarding work

Key Responsibilities

Membership Management

• Manage membership registrations, renewals, and cancellations, ensuring database accuracy.
• Attend to member inquiries promptly and professionally.
• Prepare membership reports and support engagement initiatives.

Facilities Management

• Oversee the smooth operations, maintenance, and security of SADeaf’s premises.
• Coordinate facility bookings, events, and meetings.
• Manage vendors for repairs, cleaning, and supplies.
• Ensure compliance with safety regulations and workplace safety and health requirements.
• Manage facility budgets and the assets registry.

Administrative Support

• Handle correspondence, reports, filing, and documentation.
• Assist with the coordination of meetings, events, and training programs.
• Procurement of office supplies

To succeed in this role, you should

1. At least 2 years of experience in administrative work, preferably with membership or facilities management
2. Strong organisational, communication skills and ability to work independently
3. Resourceful, attention to detail and ability to maintain confidentiality
4. Preferably with experience in working with digital tools, including Google Workspace and Salesforce
5. Experience working with the social service sector is an advantage
6. Have a Local Polytechnic Diploma/Degree in any field
7. Proficiency in Singapore Sign Language (SgSL) is an advantage - all staff are given training and are required to complete SgSL Level 1