Administrative Executive (MCi)

SEATECH SOLUTIONS INTERNATIONAL (S) PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic maritime service provider in Singapore is seeking an Administrative Executive to support event coordination and stakeholder communication. The ideal candidate will have a diploma in Business Administration, 2-5 years of experience, and strong organisational skills. You will thrive in a collaborative environment, managing event logistics and correspondence effectively.

Benefits

Collaborative work environment

Opportunities for growth and learning

Exposure to high-level conferences

Qualifications

• 2-5 years of administrative experience, preferably in events or media.
• Excellent organisational and communication skills.
• Able to multitask in a fast-paced setting.

Responsibilities

• Assist in planning and executing events and conferences.
• Maintain communication with clients and internal teams.
• Draft official correspondence and maintain contact databases.

Skills

Excellent time management

Strong interpersonal skills

Attention to detail

Adaptability

Positive attitude

Education

Diploma in Business Administration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Role Overview

We are looking for a proactive and organised Administrative Executive to join our growing team! If you enjoy keeping things running smoothly, supporting events and people, and working in a dynamic environment — this role is for you.

Key Responsibilities

1. Event & Project Coordination
   • Assist in planning, preparation, and execution of events, conferences, and masterclasses.
   • Coordinate with venues, vendors, participants, and speakers to ensure event logistics run smoothly.
   • Manage registration lists, speaker communication, and event documentation.
   • Support on-site operations during events, including registration, hospitality, and logistics troubleshooting.
2. Stakeholder Communication
   • Maintain communication with clients, partners, and internal teams.
   • Draft and format official correspondence, proposals, and reports as required.
   • Maintain contact databases of clients, sponsors, speakers, and media partners.

Key Competencies

• Excellent time management and multitasking abilities.
• Strong interpersonal and communication skills.
• High attention to detail, accuracy, and discretion.
• Adaptability and problem-solving mindset.
• Professionalism, integrity, and initiative.

Requirements

• Diploma in Business Administration, Management, or equivalent experience.
• 2–5 years of administrative experience, preferably in events, media, or maritime-related fields.
• Excellent organisational and communication skills, with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to multitask, prioritise, and work independently in a fast-paced setting.
• Positive attitude, team-oriented, and service-driven.

What We Offer

• A collaborative and supportive work environment.
• Opportunities to grow and learn within the events and maritime industries.
• Exposure to high-level conferences and international partners.