Administrative Executive (Japanese Speaking)

Pasona; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading administrative services firm in Singapore is seeking an Administrative Executive (Japanese Speaking) to support back-office operations. The role involves HR management, accounting functions, and compliance with Singapore regulations. Proficiency in Japanese is essential for collaborating with Japanese firms and managing financial matters. Candidates should be proactive and comfortable in a dynamic work environment.

Qualifications

• Experience in managing multiple corporate bank accounts.
• Ability to manage HR and administrative functions independently.
• Comfortable working in a dynamic environment.

Responsibilities

• Support general back-office operations including HR and accounting.
• Develop and enhance systems for streamlined operations.
• Oversee payroll and employee benefits administration.
• Coordinate with Japanese stakeholders for Tokyo Branch management.
• Manage office lease agreements and other contracts.

Skills

Japanese language proficiency

HR management

Communication with banks

Familiarity with Singapore’s Employment Law

Accounting practices

Job description

Administrative Executive (Japanese Speaking)

Position: Administrative Executive (Japanese Speaking) (Job ID: 19955)

Basic + AWS

Job Description

General Back-Office Operations: Play a central role in supporting the operation of the Singapore entity, handling accounting, HR, general affairs, and administrative functions.

Workflow Design and Improvement

Develop and enhance systems and processes to streamline daily operations and improve efficiency.

Accounting Duties

• Manage three corporate bank accounts.
• Handle vendor payments and issue invoices.
• Prepare necessary documents for P&L and Balance Sheet reporting, submit them to the accounting firm, and review finalized financial statements.
• Oversee accounting and taxation matters, liaising with external accounting firms and tax authorities.
• Responsible for audit coordination.
• Support annual budget preparation and participate in monthly reporting meetings.

Human Resources and Employee Benefits

• Prepare payroll-related documents and provide them to the accounting firm.
• Manage employee data and oversee the recruitment process.
• Administer employee benefits programs.

Knowledge and Skills in Singapore Regulations

• Possess knowledge and hands‑on experience in Singapore’s Employment Law (MOM), Company Law (Company Secretary matters), and Accounting practices.

Tokyo Branch Management

• Serve as Office Manager for the Tokyo Branch.
• Coordinate with Japanese judicial scriveners, lawyers, and banks to facilitate branch establishment.
• Liaise with Japanese accounting firms to handle accounting and tax matters for the Tokyo Branch, and coordinate between Singapore and Japan accounting offices.
• Coordinate with Japanese staffing agencies for temporary staff recruitment at the Tokyo Branch.

Contract and Asset Management

• Manage office lease agreements, insurance policies, and other contracts to ensure smooth business operations.

Job Requirements

• Proven experience in handling communications with banks; familiarity with managing multiple corporate bank accounts is an advantage.
• Strong ability to manage HR and administrative functions independently, demonstrating high ownership and responsibility.
• Japanese language is required to effectively coordinate with Japanese accounting firms and manage Japan‑based financial matters in Japanese, and to attend internal meetings with HQ Japanese speakers.
• Comfortable working in a dynamic environment without existing manuals or established processes, taking initiative to manage all back‑office operations comprehensively.
• Only shortlisted candidates will be notified; all other applications will be retained in our database for future opportunities.