Administrative Executive Cum Accounts

JOBLINK PERSONNEL SERVICES; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is seeking an experienced Administrative Executive to serve as the primary point of contact for clients, manage office tasks, and maintain documentation. The ideal candidate should have at least 2 years of experience, proficiency in MS Office, and strong communication skills. This role offers exposure to various administrative functions in a dynamic office environment.

Qualifications

• Minimum 2 years experience in an executive administrative role.
• Full knowledge of office management systems and procedures.
• Ability to stay calm in high-stress situations.

Responsibilities

• Serve as the primary point of contact for clients.
• Process payments and handle supplier inquiries.
• Maintain a corporate calendar and schedule meetings.
• Handle requests and feedback professionally.
• Monitor office supply levels and reorder as needed.

Skills

Office management systems

Basic bookkeeping

English proficiency

Planning and time management

Verbal and written communication

Multitasking

Discretion with confidential information

Tools

MS Office

Job description

Administrative Executive Duties and Responsibilities

• Assume the role as the primary point of contact between the executives and internal/external clients
• Process payments to suppliers and handle suppliers’ inquiries for any payment‑related matters
• Maintain a daily electronic journal, arrange meetings and appointments, and provide reminders as needed; maintain a master corporate calendar of all conferences, all‑hands events, holidays, and vacations
• Handle requests, feedback, and queries quickly and professionally
• Take dictation and meeting minutes, accurately enter notes, and distribute
• Monitor office supply levels; reorder when appropriate
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Produce professional‑quality reports, presentations, and briefs
• Develop and carry out an efficient documentation and filing system for both paper and electronic records
• Delegate tasks as appropriate to other members of the team
• GST filling
• Worker salary calculations
• Apply worker's entry permit to the construction site.

Administrative Executive Requirements and Qualifications

• Minimum 2 years experience as an Executive Administrative Assistant, Senior Executive Assistant or in another secretarial position
• Full knowledge of office management systems and procedures
• Basic bookkeeping and math skills
• Proficiency in English
• Exemplary planning and time management skills
• Ability to stay calm and on‑task in high‑stress situations
• Current in today’s office technology, and computer software including MS Office
• Ability to multitask and prioritize daily workload
• High‑level verbal and written communication skills
• Discretion with personal and confidential information