Administrative Executive

NAN PAK HONG CORPORATION WHOLESALE CENTRE PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A wholesale corporation in Singapore is looking for an administrative assistant to manage daily office tasks, handle calls, respond to emails, and support supervisors in various duties. The ideal candidate will have strong communication skills and proven ability in general office management. The role requires interacting with tenants and service providers effectively.

Responsibilities

• Handle daily administrative matters.
• Answer incoming calls and take messages.
• Dealing with email enquiries.
• Data entry for rental amounts and tenant listings.
• General office management tasks.
• Inform supervisor of significant developments.
• Maintain relations with service providers and tenants.
• Serve tenants as directed.
• Provide reports to the board upon request.
• Perform other duties assigned by the supervisor.

Job description

• Handle daily administrative matters;
• Answering incoming calls; taking messages and re-directing calls as required;
• Dealing with email enquiries;
• Data entry (rental amount, tenants’ listings, etc.);
• General office management, such as ordering stationery;
• Keep your immediate supervisor informed of activities of the centre, particularly of major or unusual developments, and seek her advice and counsel;
• To maintain effective relations with service providers on maintenance works, term contractors, and tenants, to interpret the company’s policies and programs accurately and constructively;
• To serve on tenants as directed by board policies and procedures or by your immediate supervisor;
• To provide information and reports to the board at the request of your immediate supervisor;
• To perform any other duties assigned or delegated by your immediate supervisor;