Administrative Executive

MOKARA SPORTS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent sports organization in Singapore is seeking an Admin Executive to ensure smooth office operations. This role involves managing schedules, documentation, and providing invaluable support across teams, fostering an efficient and productive work environment. A diploma and relevant experience are preferred, along with strong organizational and communication skills. Join a dynamic team and help coordinate a successful launch of Singapore's largest gymnastics facility.

Qualifications

• 1-2 years of experience in an administrative or office support role preferred.
• Ability to maintain confidentiality and handle sensitive information.
• Adaptability and willingness to learn.

Responsibilities

• Manage correspondence, emails, and phone calls.
• Assist in preparing reports and maintaining databases.
• Provide logistical support for training sessions and events.

Skills

Strong organizational skills

Multitasking

Communication skills

MS Office Suite proficiency

Problem-solving

Education

Diploma or Bachelor’s degree in Business Administration

Job description

About the role

Are you passionate about creating order, supporting teams, and keeping operations running smoothly? We are looking for a versatile, proactive and tech-comfortable Admin Executive who believe in the power of organization, efficiency, and collaboration. This role is perfect for individuals who thrive on making workplaces more productive — ensuring that schedules, documents, and communications flow seamlessly so everyone can focus on doing their best work.

As an Admin Executive, you’ll be the backbone of the office — coordinating tasks, managing records, and providing essential support across departments. Your work will help foster a professional, well-structured environment where colleagues feel empowered and projects move forward without a hitch.

No prior executive-level experience is required to join the team — only a genuine passion for organization, problem-solving, and helping people succeed through effective administration.

About the company

Opening in January 2026, Mokara Gymnastics Academy will be Singapore’s largest gymnastics facility – a 20 000 square foot, state-of-the-art training space located in Perennial Business City, just a 3-minute walk from Jurong East MRT Station.

Led by internationally certified coaches, we offer fun, structured programmes that build confidence, coordination and teamwork through movement and play.

Responsibilities

Office Administration

• Manage correspondence, emails and phone calls.
• Maintain digital and physical filing systems.
• Schedule and coordinate meetings, appointments and travel arrangements.
• Provide general support to management and staff to keep operations efficient.

Documentation & Reporting

• Assist in preparing reports, presentations and internal documentation.
• Record meeting minutes and track follow-ups.
• Maintain internal databases and ensure timely updates.

Team Support

• Provide logistical and administrative support to managers and staff.
• Coordinate logistics for training sessions, workshops, and company events.
• Liaise with vendors and partners for service delivery and orders.
• Support planning and execution of company events and trainings.

Finance & Procurement Assistance

• Process invoices, expense claims and purchase orders.
• Track inventory and reorder supplies when needed.

Technical Support

• Set up email, shared folders and calendar access for new hires.
• Coordinate and test CCTV and AV displays (TVs, digital signage, clocks)
• Troubleshoot simple tech issues or coordinate with external IT support.

Requirements

• Diploma or Bachelor’s degree in Business Administration or related field (preferred but not mandatory)
• 1–2 years of experience in an administrative or office support role is an advantage
• Strong organizational and multitasking skills with keen attention to detail
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other office tools
• Excellent communication skills — both written and verbal
• Ability to work independently as well as part of a team
• Positive attitude, adaptability, and a willingness to learn
• Ability to maintain confidentiality and handle sensitive information.