Administrative Executive

Baker Tilly Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A professional services firm in Singapore is looking for an Administrative Executive to support their Tax practice. The role involves providing administrative support, managing schedules, assisting with client management, and handling billing. Ideal candidates should have at least 2 years of experience in a similar role, strong organizational skills, and proficiency in Microsoft Office. Apply to join a dynamic team in a fast-paced environment.

Qualifications

• At least 2 years of experience in an administrative or secretarial role.
• Experience within a professional services or accounting firm is preferred.
• Familiarity with document management systems is a plus.

Responsibilities

• Provide secretarial and administrative support to the Tax Partners and team.
• Manage meeting schedules, appointments, and correspondence.
• Assist in client portfolio management and engagement processes.
• Support billing, invoicing, and proposal preparation.
• Handle mail and document filing.
• Oversee office supplies and equipment.

Skills

Organisational Skills

Time Management

Communication Skills

Interpersonal Skills

Proficiency in Microsoft Office

Ability to Multitask

Job description

We are hiring an Administrative Executive to support our Tax practice. If you are organised, detail-oriented, and thrive in a fast-paced professional environment, we welcome you to apply and be part of our dynamic team.

• Provide secretarial and administrative support to the Tax Partners and team

• Manage meeting schedules, appointments, and correspondence

• Assist in client portfolio management, onboarding, and engagement processes

• Support billing, invoicing, and service proposal preparation

• Handle mail, courier dispatches, and document filing

• Maintain data entry records

• Oversee office supplies and equipment

• Cover reception duties on an ad-hoc basis

• Any other administration related matters as required by the Partners/Executive Directors

Requirements

• At least 2 years of experience in an administrative or secretarial role, preferably with exposure within a professional services or accounting firm

• Strong organisational and time management skills

• Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with document management systems is a plus

• Excellent communication and interpersonal skills

• Ability to multitask and work independently in a dynamic environment

• Understanding of tax processes is advantageous