Administrative Executive

Pontiac Land Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading property management company in Singapore is looking for an experienced Administrative Support role for their Property Management Department. Responsibilities include calendar management for the General Manager and offering support through meeting coordination, invoicing, and handling various administrative tasks. The ideal candidate should possess a diploma or degree in Property Management or Business Administration, along with 3 to 5 years of relevant experience and proficiency in Microsoft Office. A nurturing culture with comprehensive benefits awaits the successful candidate.

Benefits

Comprehensive medical coverage

Health and wellness programmes

Flexible benefits

Subsidized lunch

Birthday leave

Qualifications

• 3 to 5 years of relevant working experience in property management industry preferred.
• Ability to work well under pressure and multi-task with frequent interruptions and changing priorities.
• Independent, meticulous, and have strong attention to details.

Responsibilities

• Manage calendar for General Manager.
• Coordinate meetings, record and follow up on meeting minutes.
• Provide general administrative support for the Property Management Department.
• Assist in activities for tenants and manage invoices.

Skills

Ability to multitask

Attention to detail

Problem-solving skills

Team player

Education

Diploma or Degree in Property Management or Business Administration

Tools

Microsoft Office

Job description

At Pontiac Land, our Human Capital Vision is:

Each individual valued, respected and contributing.

Each team cohesive, learning and aligned.

Each leader serving, coaching and modelling excellence.

Exciting benefits and opportunities await talents who join us! We seek to offer the following:

• A nurturing and team-based culture, with structured training and career development opportunities
• Comprehensive medical coverage, health and wellness programmes and Flexible Benefits for customized suite of benefits
• Unique schemes and benefits and inclusive of employee rates at our hotels and retail mall, subsidized lunch, birthday leave, examination leave and volunteer leave.

Key Responsibilities

• Calendar management for General Manager
• Coordinate meetings, recording of minutes for meetings and follow-up actions
• General administrative support for Property Management Department
• Assist in activities organised for tenantsProcess, manage and track invoices to ensure prompt payment
• Preparation of management reports
• Responsible for general administrative matters including ordering of refreshments etc.
• Any other duties that may be assigned from time to time

Job requirements

• Diploma or Degree in Property Management or Business Administration
• 3 to 5 years of relevant working experience in property management industry preferred
• Ability to work well under pressure and multi-task with frequent interruptions and changing priorities
• Independent, team player, problem solver, meticulous and have attention to details
• Proficient in Microsoft Office