Administrative Executive

ARCHEL ADVISORY PTE. LTD.; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A leading insurance agency in Singapore is seeking an organized Administrative Executive to support daily operations. Responsibilities include managing schedules, overseeing office supplies, and assisting with client communications. The ideal candidate should have strong communication skills and be detail-oriented in a fast-paced environment.

Qualifications

• Proven experience in administrative roles or related fields.
• Ability to handle multiple tasks in a fast-paced environment.
• Strong understanding of compliance and confidentiality.

Responsibilities

• Provide administrative support to senior management and team members.
• Oversee office supplies and maintain an organized office environment.
• Assist in managing client relationships and communications.
• Maintain accurate filing systems for documents.
• Serve as the first point of contact for inquiries.
• Assist in the execution of special projects and initiatives.
• Ensure compliance with company policies and legal requirements.

Skills

Excellent communication skills

Organizational abilities

Detail-oriented

Multi-tasking

Proactive

Job description

Archel Advisory is a leading insurance agency specializing in comprehensive financial planning services. We pride ourselves on providing exceptional client experiences through a deep understanding of financial needs and goals. As we continue to expand our operations, we are seeking a highly organized and motivated Administrative Executive to join our team and support our daily operations.

Job Summary

The Administrative Executive will play a key role in ensuring the smooth running of daily administrative functions. This role requires a detail-oriented, proactive individual who can manage a variety of administrative tasks, assist senior management, and ensure efficient office operations. The ideal candidate will have excellent communication skills, organizational abilities, and the capacity to handle multiple tasks in a fast-paced environment.

Key Responsibilities

• General Administrative Support: Provide administrative support to senior management and team members, including scheduling meetings, managing calendars, and handling correspondence.
  Prepare and organize documents, reports, presentations, and other materials as needed.
• Office Management: Oversee office supplies, equipment, and maintain an organized office environment.
  Coordinate office maintenance and liaise with vendors and service providers for office-related needs.
• Client and Stakeholder Coordination: Assist in managing client relationships by handling inquiries, scheduling appointments, and ensuring smooth communication between clients and the advisory team.
  Support event planning, including coordinating logistics for meetings, conferences, and other company events.
• Document and Data Management: Maintain accurate filing systems for physical and digital documents, ensuring all client and company records are organized and easily accessible.
  Assist in maintaining and updating the company’s internal database.
• Communication and Correspondence: Serve as the first point of contact for phone calls and emails, ensuring inquiries are routed to the appropriate team members.
  Draft and send internal and external communications, including emails, memos, and reports.
• Administrative Project Support: Assist in the execution of special projects and initiatives led by management, providing administrative assistance as needed.
  Track project progress, prepare reports, and communicate updates to relevant stakeholders.
• Compliance and Confidentiality: Ensure that all administrative processes align with company policies, procedures, and legal requirements, maintaining confidentiality in all tasks.