Administrative Executive

Baker Tilly; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading professional services firm in Singapore is seeking an experienced Administrative Executive to provide vital support to the Tax practice. You will be responsible for managing schedules, client engagement processes, and secretarial duties. Candidates should have at least 2 years of relevant experience, strong organisational skills, and proficiency in Microsoft Office. Join our dynamic team and contribute to our success.

Qualifications

• At least 2 years of experience in an administrative or secretarial role.
• Exposure within a professional services or accounting firm is preferred.
• Strong proficiency in Microsoft Office suite.

Responsibilities

• Provide secretarial and administrative support to the Tax Partners and team.
• Manage meeting schedules and appointments.
• Assist in client portfolio management and engagement processes.

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Multitasking

Job description

We are hiring an Administrative Executive to support our Tax practice. If you are organised, detail-oriented, and thrive in a fast-paced professional environment, we welcome you to apply and be part of our dynamic team.

Responsibilities

• Provide secretarial and administrative support to the Tax Partners and team
• Manage meeting schedules, appointments, and correspondence
• Assist in client portfolio management, onboarding, and engagement processes
• Support billing, invoicing, and service proposal preparation
• Handle mail, courier dispatches, and document filing
• Maintain data entry records
• Oversee office supplies and equipment
• Cover reception duties on an ad-hoc basis
• Any other administration related matters as required by the Partners/Executive Directors

Requirements

• At least 2 years of experience in an administrative or secretarial role, preferably with exposure within a professional services or accounting firm
• Strong organisational and time management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with document management systems is a plus
• Excellent communication and interpersonal skills
• Ability to multitask and work independently in a dynamic environment
• Understanding of tax processes is advantageous