Administrative Executive

OCEANDRIVE NETWORKS PTE. LTD.; Singapore; On-site; SGD 35,000 - 45,000; Full time

Job summary

A technology services firm in Singapore is looking for an Administrative Coordinator to manage daily office tasks, coordinate operations, and support HR functions. The ideal candidate should have a diploma in Business Administration, 2–5 years of relevant experience, and strong skills in MS Office. You will ensure smooth office operations, assist with vendor management, and maintain company records while fostering a positive work environment.

Qualifications

• Minimum of 2–5 years of administrative experience.
• Ability to manage daily office operations effectively.
• Experience in coordinating with multiple departments.

Responsibilities

• Manage daily office operations, including correspondence and scheduling.
• Coordinate travel arrangements and meeting logistics.
• Assist with vendor management and procurement processes.
• Support HR with attendance tracking and engagement activities.
• Maintain inventory of office supplies and oversee facility management.

Skills

Strong organizational skills

Multitasking abilities

Proficiency in MS Office

Excellent communication skills

Interpersonal skills

Discretion handling confidential information

Education

Diploma in Business Administration or related field

Tools

MS Office (Word, Excel, PowerPoint)

Basic IT tools and systems

Job description

Key Responsibilities

Administrative Support

• Manage daily office operations, including correspondence, scheduling, and document management.

• Draft and prepare reports, presentations, and internal communications.

• Handle travel arrangements, meeting coordination, and calendar management for senior staff.

• Maintain and update company records, databases, and filing systems (digital & physical).

Operations Coordination

• Coordinate with sales and technical departments to ensure timely procurement, tracking, and delivery schedule of items for sales orders

• Assist with vendor management, including quotations, purchase orders, and invoice processing.

• Support onboarding of new employees by ensuring IT setups, access permissions, and workspace readiness.

HR & Compliance Assistance

• Support HR with attendance tracking, leave management, and employee engagement activities.

• Ensure adherence to company policies, compliance documentation, and audit preparation.

Office Management

• Maintain inventory of office supplies and oversee facility management services.

• Liaise with external service providers (vendors, maintenance, security, etc.).

• Ensure a clean, safe, and efficient office environment.

  Required Skills & Qualifications

  • Min. diploma in Business Administration, Management, or related field

  • 2–5 years of administrative experience

  • Strong organizational and multitasking skills

  • Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with basic IT tools and systems.

  • Excellent communication and interpersonal skills

  • Ability to handle confidential information with discretion