Administrative Executive

CHARIOTS CAPITAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic financial services firm in Singapore is seeking an Admin Executive to provide essential administrative support. The role includes managing office operations, coordinating meetings, and supporting HR functions. The ideal candidate will have a degree in Business Administration, at least 3 years of experience, and proficiency in Microsoft Office Suite. Strong organizational skills and professionalism are crucial for success in this fast-paced environment.

Qualifications

• Minimum 3 years of experience in an administrative role.
• High level of discretion and professionalism.
• Ability to work independently and as part of a team.

Responsibilities

• Manage general office administration, including filing and data entry.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Coordinate and schedule meetings and travel arrangements.
• Maintain and order office supplies, ensuring stock levels are adequate.
• Assist in preparing reports and presentations.

Skills

Organisational skills

Time management skills

Written communication

Verbal communication

Proficiency in Microsoft Office Suite

Education

Degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Summary

The Admin Executive is responsible for providing administrative and clerical support to ensure efficient day-to-day operations of the office. This role involves managing office supplies, handling correspondence, coordinating meetings, and supporting various departments with administrative tasks. The ideal candidate is organised, proactive, and capable of multitasking in a fast-paced environment.

Key Responsibilities

• Manage general office administration, including filing, data entry, and record-keeping.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Maintain and order office supplies, ensuring stock levels are adequate.
• Assist in preparing reports, presentations, and internal documents.
• Support HR functions such as onboarding logistics and attendance tracking.
• Liaise with vendors, service providers, and building management as required.
• Ensure the office environment is clean, organised, and compliant with company policies.
• Perform ad hoc administrative duties as assigned by management.

Requirements

• Degree qualification in Business Administration or related field.
• Minimum 3 years of experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.