Administrative Executive

IMPACT FAMILY INTERNATIONAL SCHOOL PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A local educational institution in Singapore is seeking an Administrative Executive to ensure the smooth daily operations. Responsibilities include overseeing administrative workflows, managing parent communications, and supporting school events. The ideal candidate has a diploma or bachelor's degree in a relevant field and strong organizational skills.

Qualifications

• Experience in administration or a similar role preferred.
• Able to work independently as well as collaboratively in a team environment.

Responsibilities

• Prepare and process all administrative documents related to student enrollment.
• Manage communication channels with parents ensuring timely responses.
• Assist in the coordination of visits by parents and external stakeholders.
• Act as the key liaison for teachers regarding classroom management.
• Perform any other administrative or operational tasks as assigned.

Skills

Strong communication and interpersonal skills

Excellent organizational and multitasking abilities

Proficiency in Microsoft Office

Proficiency in Google Workspace

Customer-service mindset

Education

Diploma or Bachelor’s degree in Business Administration

Degree in Office Management, Education Management or a related field

Tools

Microsoft Office

Google Workspace

WhatsApp Business

ClassDojo

Job description

Job Summary

The Administrative Executive plays a key role in ensuring the smooth daily operations of Impact Family International School. This position involves overseeing administrative workflows, managing parent communications, supporting enrollment and event activities, and providing essential coordination between the school’s management, teachers, parents and other stakeholders. The ideal candidate is detail-oriented, organized, and thrives in a dynamic and fast paced work environment.

Key Responsibilities

• Administrative & Documentation
  • Prepare and process all administrative documents related to student enrollment, forms, invoices, and receipts in accordance with school requirements and instructions.
  • Maintain accurate records, databases, and filing systems for school operations and student documentation.
  • Handle printing, binding, and distribution of documents and information packs for parents, students, and internal use.
• Parent Communication & Coordination
  • Manage communication channels with parents, including the ClassDojo app and WhatsApp, ensuring timely and professional responses.
  • Send confirmations, reminders, and updates to parents regarding appointments, school visits, scholarship tests, and enrollment matters.
  • Provide after-sales support through outreach to parents and students attending classes, workshops, or placement tests.
• Operational Support
  • Assist in the coordination of visits by parents, partner agencies, and other external stakeholders, ensuring all operational workflows are followed.
  • Support the planning and execution of school events such as Open Houses, Parent-Teacher Meetings, and School Fairs.
  • Extract, organize, and maintain a comprehensive directory of school resources, including lesson materials, curriculum packs, and handbooks.
• Staff & Classroom Support
  • Act as the key liaison for teachers regarding classroom management, class schedules, and lesson plans on a daily basis.
  • Collaborate closely with the academic and operations teams to ensure the smooth execution of school activities and lessons.
• Other Duties
  • Report directly to the Head of Operations & Marketing and the CEO, carrying out instructions promptly and accurately.
  • Perform any other administrative or operational tasks as assigned to support the overall functioning of the school.

Qualifications & Skills

• Diploma or Bachelor’s degree in Business Administration, Office Management, Education Management, or a related field.
• Experience in administration or a similar role preferred.
• Strong communication and interpersonal skills, with a customer-service mindset.
• Excellent organizational and multitasking abilities with keen attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and basic digital communication tools (e.g., WhatsApp Business, ClassDojo).
• Able to work independently as well as collaboratively in a team environment.

Singaporeans, PR, Malaysians are welcome to apply!