Administrative Executive

National Arthritis Foundation; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading charitable organization in Singapore is hiring an Administrative Executive to provide support for day-to-day functions, ensure smooth operations of programs, and assist with finance tasks. Candidates should possess a diploma, relevant work experience, and skills in administration and basic accounting. The role offers opportunities for professional growth in a supportive environment with a competitive salary and employee benefits.

Benefits

Competitive salary package

Annual leave

Employee benefits

Opportunities for growth

Qualifications

• Minimum 2 years working experience in related field or scope of work.
• Basic accounting knowledge or experience preferred.
• Organised, reliable, and able to multitask.
• Good interpersonal and communication skills.

Responsibilities

• Provide office administrative support.
• Assist with invoicing, receipts, and payment tracking.
• Coordinate with outsourced accountants for accounts-related matters.
• Manage tax-deductible receipts and reporting.

Skills

CRM

Microsoft Excel

Fundraising

Invoicing

Administration

Canva

Accounting

Bookkeeping

Administrative Support

Microsoft Word

Audit

Adobe Photoshop

Education

Diploma or equivalent qualification

Accounting, Business Administration, or related fields

Tools

Microsoft Word

Microsoft Excel

Google Workspace

Accounting software

CRM software

Job description

The National Arthritis Foundation (NAF) is an IPC-status charitable body set up in 1984 to provide support to people living with arthritis and autoimmune rheumatic conditions through education, community programmes, and patient-centric initiatives. We work closely with an eco-system that comprises patients, caregivers, healthcare professionals, community and corporate partners to create meaningful impact for those we support.

We are hiring an Administrative Executive who is organised, detail‑oriented, and passionate about working in the non‑profit sector. The role supports day‑to‑day administrative and secretarial functions, including keeping and reconciling accounts by working with an outsourced accountant. The candidate will also lend support to the rest of the team to ensure smooth operations of programmes, support group activities and fundraising events.

Role & Responsibilities

Office Administration

• Provide office administrative support, including management of office supplies, equipment, furniture, and overall office cleanliness.
• Assist in coordination of programmes, events, and meetings.
• Handle email correspondence, phone enquiries, and liaison with vendors and partners.
• Support membership administration and database updates.
• Administer staff leave, attendance, insurance matters, and government claims (e.g. NS Make‑Up Pay, childcare leave, maternity, paternity, shared parental leave, and training grants).

Finance Support

• Assist with invoicing, receipts, and payment tracking.
• Liaise with banks on accounts‑related matters and support audit processes.
• Administer donations and manage tax‑deductible receipts and reporting.
• Coordinate with outsourced accountants to ensure monthly management accounts are completed promptly and accurately for Board reporting.

Programmes Support

• Assist with preparation of event materials and participant communications.
• Support simple content or poster creation for events or programmes (if able).
• Help with packing of materials and logistical coordination for events.
• Attend and mend NAF booth at educational roadshows.

Attributes We Value

• Diploma or equivalent qualification (Accounting, Business Administration, or related fields preferred).
• Basic accounting knowledge or experience preferred (e.g. invoicing, bookkeeping, expense tracking).
• Comfortable working with Microsoft Word, Excel, Google Workspace, CRM software, accounting software.
• Organised, reliable, and able to multitask.
• A genuine interest in charity work and supporting the community.
• Display empathy especially when interacting with beneficiaries/patients.
• Basic design skills (e.g. Canva, Adobe Photoshop) would be an advantage.
• Minimum 2 years working experience in related field or scope of work.
• Meticulous, resourceful, and able to work with minimal supervision.
• Able to multi‑task and meet tight timelines.
• Good interpersonal and communication skills.

The successful candidate can expect opportunities for growth in a progressive career path, a supportive and collaborative work environment that comes with a competitive salary package, annual leave, and other employee benefits.

Please apply with a detailed resume including your current and expected salary package and email to [e-mail]. We regret only shortlisted candidates will be contacted.

Skills

• CRM
• Microsoft Excel
• Fundraising
• Invoicing
• Administration
• Canva
• Accounting
• Bookkeeping
• Administrative Support
• Microsoft Word
• Audit
• Adobe Photoshop