Administrative Coordinator

OVERSEAS FAMILY SCHOOL LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A distinguished educational institution in Singapore is looking for an Administrative Coordinator to handle confidential information, support daily administrative tasks, and maintain school documentation. The ideal candidate should have a Diploma in Business Administration and proficiency in Microsoft Office. Excellent communication skills and the ability to multitask are essential for this role, which supports a dynamic and collaborative environment.

Qualifications

• Minimum Diploma in Business Administration, Office Management, or a related field.
• Proficient in spoken and written English.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with Google Workspace (Docs, Sheets, Slides, Gmail, Calendar).
• Comfortable with online collaboration tools such as Zoom or Microsoft Teams.

Responsibilities

• Handle confidential information with discretion and professionalism.
• Assist with daily filing and administrative tasks.
• Coordinate travel arrangements and bookings for staff members.
• Maintain and organize company contracts and confidential documents.
• Support preparation of documents for submission and keep school policies up to date.
• Update and maintain faculty information on the school’s website.

Skills

Proficient in spoken and written English

Strong proficiency in Microsoft Office

Excellent communication and interpersonal skills

Positive attitude and multitasking ability

Education

Minimum Diploma in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Adobe Acrobat

Job description

Administrative Coordinator

Responsibilities

• Handle confidential information with discretion and professionalism
• Assist with daily filing and administrative tasks
• Coordinate travel arrangements and bookings for staff members
• Maintain and organize company contracts and confidential documents
• Support preparation of documents for submission and keep school policies up to date
• Update and maintain faculty information on the school’s website
• Perform mail merge for school-wide letters
• Submit applications for new teachers and approval of new courses/modules.
• Submit and process work pass applications for staff members
• Perform other ad-hoc duties as assigned

Requirements

• Minimum Diploma in Business Administration, Office Management, or a related field.
• Proficient in spoken and written English
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)
• Able to use Adobe Acrobat for document handling
• Comfortable with online collaboration tools such as Zoom or Microsoft Teams
• Excellent communication and interpersonal skills
• Positive attitude with the ability to multitask effectively