Administrative Business Partner

Tek Systems; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A global technology solutions company in Singapore is seeking an Executive & Team Support professional. The role involves managing calendars, coordinating travel, and overseeing project events. Ideal candidates will have strong organizational and communication skills, and experience in supporting executives. The position offers a dynamic work environment with opportunities for collaboration and engagement.

Qualifications

• Proven experience supporting executives or senior teams in a fast-paced, global organization.
• Demonstrated discretion and ability to handle confidential information with professionalism.

Responsibilities

• Manage dynamic calendars across multiple time zones.
• Coordinate end-to-end travel arrangements.
• Handle expense reporting and budget tracking.
• Prepare meeting materials and ensure confidentiality.
• Plan and execute internal events and culture-building activities.
• Lead and deliver medium- to large-scale projects or events.

Skills

Strong organizational skills

Problem-solving skills

Multitasking skills

Exceptional communication skills

Interpersonal skills

Attention to detail

Proficiency in Google Workspace

Experience in calendar management

Experience in travel management

Experience in event coordination

Job description

Executive & Team Support

• Manage dynamic calendars across multiple time zones, anticipating scheduling needs and resolving conflicts.
• Coordinate end-to-end travel arrangements, including logistics, documentation, and trip itineraries.
• Handle expense reporting, purchase orders, and budget tracking in line with company policies.
• Prepare meeting materials, agendas, and summaries while ensuring confidentiality and accuracy.

Site & Culture Operations

• Plan and execute internal events such as team offsites, all-hands, and culture-building activities.
• Partner with cross-functional teams (e.g., Real Estate & Workplace Services, HR, Communications) to support site-wide initiatives.
• Contribute ideas and feedback to strengthen workplace culture, engagement, and overall team effectiveness.

Project & Event Management

• Lead and deliver medium- to large-scale projects or events, from planning through execution.
• Manage vendors, logistics, and budgets while ensuring compliance with internal procedures.
• Identify risks or issues and recommend proactive solutions.

What You’ll Bring

• Proven experience supporting executives or senior teams in a fast-paced, global organization.
• Strong organizational, problem-solving, and multitasking skills with excellent attention to detail.
• Exceptional communication and interpersonal skills, with the ability to build strong relationships across teams.
• Demonstrated discretion and ability to handle confidential information with professionalism.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Meet) or similar tools.
• Experience in:
• • Calendar & travel management
  • Expense & budget processing
  • Event and project coordination
  • Site operations or space planning

Preferred Qualifications

• Experience in tech or multinational environments.
• Strong initiative, adaptability, and ability to work with minimal guidance.
• A positive, collaborative, and solutions-focused mindset.

We regret to inform that only shortlisted candidates will be notified.

Job Reference: R22104900 Chloe Zheng Qimei

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544