Administrative Asst

Astrol Security Engineering Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A security engineering company in Singapore is looking for a proactive individual to manage customer inquiries and coordinate service schedules. Responsibilities include answering calls, preparing contracts, and ensuring all equipment is ready for service. Candidates must be able to work under pressure and handle various administrative duties effectively.

Responsibilities

• Answer all phone calls and emails coming in.
• Prepare clearance letter for routine service.
• Prepare approved maintenance/service contract.
• Key in all sales inquiries & forward accordingly via phone calls or SMS.
• Apply all security passes applications.
• Do filing for office documents.
• Follow-up on renewal of maintenance contract.
• Follow-up on unconfirmed quotation.
• Schedule van for servicing & inspection.
• Key-In works order to project list.
• Arrange job schedule with the Sales In Charge.
• Coordinate with purchasing to ensure all equipment is ready.
• Attend to sales inquiries and complaints.
• Other duties as may be assigned.
• Need to work under pressure.

Job description

Description

• Answer All Phone calls and emails coming in
• Prepare clearance letter for routine service
• Prepare approved maintenance / service contract
• Key in all sales inquiry & forward accordingly via phone calls or sms
• Apply all Security Passes Applications
• Do filing for office documents
• Follow-up on renewal on Maintenance Contract
• Follow-up on un-confirmed Quotation
• Schedule Van for Servicing & Inspection
• Key-In Works Order to Project List
• Arrange job schedule with the Sales In Charge
• Coordinate with the purchasing to make sure that all equipments needed on the job site has been purchased and prepared
• Attend to Sales Enquiries and complaints
• And other duties as may assigned
• Need to work Under pressure