ADMINISTRATIVE ASSISTANT | WEST SIDE | WORKSHOP SUPPORT

BIG - FOOT LOGISTIC PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking an administrative assistant to support the workshop team. Responsibilities include managing paperwork, processing invoices, and liaising with suppliers. Candidates should have GCE 8' / 'A' Level or equivalent, and proficiency in Microsoft Office. Experience in an automotive setting is a plus.

Qualifications

• GCE 8' / 'A' Level, Diploma, or equivalent qualification.
• Prior experience in administrative or clerical work, preferably in an automotive or workshop environment.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).

Responsibilities

• Assist in day-to-day workshop administrative tasks.
• Handle and organise all workshop paperwork.
• Accurately key in supplier and vendor invoices into the system.
• Prepare and process payment requisitions in a timely manner.
• Maintain proper filing and documentation for easy retrieval.
• Liaise with suppliers, vendors, and internal departments regarding payments and invoices.
• Support the Workshop Manager and team in administrative matters.

Skills

Organisational skills

Time management

Microsoft Office proficiency

Attention to detail

Multitasking

Education

GCE 8' / 'A' Level, Diploma, or equivalent

Job description

Job Details

• Assist in day-to-day workshop administrative tasks.
• Handle and organise all workshop paperwork, including job orders, service records, and work schedules.
• Accurately key in supplier and vendor invoices into the system.
• Prepare and process payment requisitions in a timely manner.
• Maintain proper filing and documentation for easy retrieval.
• Liaise with suppliers, vendors, and internal departments regarding payments and invoices.
• Support the Workshop Manager and team in administrative matters as required.

Requirements

1. GCE 8' / 'A' Level, Diploma, or equivalent qualification.
2. Prior experience in administrative or clerical work, preferably in an automotive or workshop environment is an advantage.
3. Proficient in Microsoft Office applications (Word, Excel, Outlook).
4. Strong organisational and time management skills with attention to detail.
5. Ability to multitask and handle administrative deadlines effectively.