ADMINISTRATIVE ASSISTANT | WEST SIDE | WORKSHOP SUPPORT

BIG - FOOT LOGISTIC PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking an administrative role to assist in day-to-day workshop tasks. Key responsibilities include managing workshop paperwork, processing invoices, and liaising with vendors. Candidates should have GCE 'O', 'A' Level, or equivalent qualifications, along with proficiency in Microsoft Office and strong organisational skills. Previous experience in an automotive environment is advantageous. This role requires attention to detail and the ability to multitask effectively.

Qualifications

• GCE 'O', 'A' Level, Diploma, or equivalent qualification.
• Prior experience in administrative or clerical work, preferably in an automotive or workshop environment.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).

Responsibilities

• Assist in day-to-day workshop administrative tasks.
• Handle and organise all workshop paperwork, including job orders, service records, and work schedules.
• Key in supplier and vendor invoices into the system.
• Prepare and process payment requisitions.
• Maintain proper filing and documentation.
• Liaise with suppliers, vendors, and internal departments.

Skills

Microsoft Office proficiency

Organizational skills

Time management

Attention to detail

Multitasking

Education

GCE 'O', 'A' Level, Diploma or equivalent

Job description

Job Details

• 5.5 Days work
• Assist in day-to-day workshop administrative tasks.
• Handle and organise all workshop paperwork, including job orders, service records, and work schedules.
• Accurately key in supplier and vendor invoices into the system.
• Prepare and process payment requisitions in a timely manner.
• Maintain proper filing and documentation for easy retrieval.
• Liaise with suppliers, vendors, and internal departments regarding payments and invoices.
• Support the Workshop Manager and team in administrative matters as required.

Requirements

1. GCE 'O', 'A' Level, Diploma, or equivalent qualification.
2. Prior experience in administrative or clerical work, preferably in an automotive or workshop environment is an advantage.
3. Proficient in Microsoft Office applications (Word, Excel, Outlook).
4. Strong organisational and time management skills with attention to detail.
5. Ability to multitask and handle administrative deadlines effectively.