Administrative Assistant - Tuas

NES Global Pte Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading logistics support firm in Singapore is seeking an Admin Support professional to ensure smooth logistical coordination and accurate reporting during project phases. The ideal candidate has strong organizational and communication skills, and experience in logistics management, ideally in the industrial or oil and gas sector. This role will involve overseeing personnel management and preparing reports and invoices.

Qualifications

• Proven experience in managing logistics for large teams in an industrial environment.
• Strong organizational skills for timesheet management and report preparation.
• Basic technical knowledge or willingness to learn for support during commissioning activities.

Responsibilities

• Oversee mobilization and demobilization of personnel for the P80 project.
• Handle timesheet management for field service engineers.
• Prepare Service Request summaries for GTG and GTC.
• Assist in gate pass applications and SSIC training.
• Prepare daily and weekly reports and perform invoices.

Skills

Logistics Management

Timesheet Management

Communication Skills

Organizational Skills

Technical Aptitude

Job description

We are seeking a proactive and detail-oriented Admin Support professional to join our team. This role is critical in ensuring smooth logistical coordination, accurate reporting, and technical support during the commissioning and start-up phases.

Essential Responsibilities

• Logistics Management: Oversee the mobilization and demobilization of all personnel assigned to the P80 project, including OEMs and visitors.
• Timesheet Management: Handle the timesheet management for approximately 20-40 field service engineers (FSEs) at the site, ensuring accurate and timely submissions.
• SR (NCR) Summary Preparation: Prepare Service Request (SR) summaries for GTG and GTC, a task that is currently very time-consuming and expected to increase in volume.
• Admin Support: Assist in gate pass application and SSIC training to handle technical aspects effectively.
• Daily & Weekly Report preparation
• Performa invoices preparation

Essential Requirements of the Role (Experience / Skills / Competencies)

• Experience in Logistics: Proven experience in managing logistics for large teams, preferably in an industrial or project-based environment.
• Administrative Skills: Strong organizational skills to manage timesheets and prepare detailed reports.
• Technical Aptitude: Basic technical knowledge or willingness to learn to manage punch lists and support commissioning activities.
• Communication Skills: Excellent communication skills to coordinate with various stakeholders and ensure smooth operations.

Desirable Attributes of the Worker (Experience / Skills / Competencies)

• Previous experience in a similar role within the oil and gas industry or large-scale industrial projects.