Administrative Assistant

APEC - Asia-Pacific Economic Cooperation; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A regional economic organization in Singapore seeks an Administrative Assistant to support Program Executives with administrative tasks during peak seasons. The role involves handling filing, document management, compiling reimbursement claims, and preparing travel documents. Candidates should have experience in administration and project management. This position provides an opportunity to work in a dynamic environment while assisting in organizing various project activities.

Qualifications

• Assist Program Executives with administrative tasks such as filing and document handling.
• Perform internet searches for airfare rates for approvals.
• Compile reimbursement claims for travelers.

Responsibilities

• Assist with administrative work for maximum 2 Program Executives.
• Prepare travel undertakings and compile claims.
• Conduct basic internet searches for airfare rates.

Skills

Experience in administration

Project management

Job description

Required

During peak seasons of Senior Official Meetings, an Administrative Assistant is required to assist existing Program Executives (PEs) with the high amount of administrative tasks. E.g.:

• Assist PEs (max 2 PEs) with administrative work (e.g. filing emails, renaming documents).
• Perform basic internet searches on airfare rates to assist with approvals of airfare quotations.
• Prepare travel undertakings.
• Compile and submit reimbursement claims for travelers attending project activities/ events.
• Perform any other administrative duties as assigned.
• Send out Remittance Advice emails.
• experience in administration and Project Management