Administrative Assistant, Student Admissions Office (8 months contract)

NANYANG ACADEMY OF FINE ARTS; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A prestigious arts institution in Singapore seeks an Administrative Assistant to support the Student Admissions Office. The role involves coordinating admissions processes, managing student records, and assisting in outreach activities. Candidates should possess a GCE ‘A’ Level, with relevant experience preferred. Proficiency in Microsoft Office and strong organisational skills are essential. This is an opportunity to engage with the arts community and influence education in Asia.

Qualifications

• 1 to 2 years of relevant administrative or related work experience.
• Eager to learn and contribute to a dynamic environment.
• Ability to manage multiple tasks effectively in a fast-paced environment.

Responsibilities

• Provide administrative support to the Student Admissions Office.
• Assist in coordinating key administrative processes.
• Manage the timely follow-up and organisation of admissions documents.

Skills

Proficiency in Microsoft Office

Good command of English

Organisational skills

Education

GCE ‘A’ Level qualification

Tools

Adobe Design Software

Google Drive

Job description

Nanyang Academy of Fine Arts (NAFA), University of the Arts Singapore, an esteemed arts institution with a global reputation seeks an administratively strong Administrative Assistant at the Student Admissions Office.

The main function of the Student Admissions Office (SAO) is to enrol new Diploma, Bachelor’s and Master’s degree students to the Academy. Our annual intake consists of secondary, ITE, high school graduates, international students, or transfer students from other institutions, returning students, and other diploma transfers.

Roles and Responsibilities

The role involves providing administrative and operational support to the Student Admissions Office, with a focus on ensuring the smooth processing of applications and admissions for both local and international students. You will assist in coordinating key administrative processes, maintaining accurate student records, and supporting outreach activities to enhance the student recruitment experience.

A key part of the role includes managing the timely follow‑up and organisation of admissions documents, particularly for overseas agents’ applications, and supporting the handover process for international students. You will handle submissions of SOLARPLUS registrations, update FIN numbers, and track Student’s Pass issuance to ensure accuracy and compliance. In addition, you will assist in issuing bank account opening letters for matriculated students and maintaining systematic records and filing for all related documentation.

You will also contribute to outreach and promotional efforts by preparing PowerPoint presentations, posters, and other materials for local recruitment activities. The role further involves supporting the planning and execution of pre‑ and post‑event student recruitment activities, compiling survey data, and updating lead information on a weekly basis. You will be expected to work closely with the outreach team to ensure timely and accurate reporting, while providing general administrative assistance and support for other ad hoc projects and tasks as assigned.

Requirements & Qualifications

• You should minimally possess a GCE ‘A’ Level qualification, with 1 to 2 years of relevant administrative or related work experience. Candidates without experience who are eager to learn and contribute to a dynamic environment are also welcome to apply.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google Drive, and Adobe Design Software is required.
• You should have a good command of written and spoken English; proficiency in a second language will be an added advantage for effective communication with diverse stakeholders.
• A proactive and self‑motivated individual with a positive attitude, capable of working independently and taking initiative.
• Meticulous and reliable, with strong organisational skills, a high level of discretion, and the ability to manage multiple tasks effectively in a fast‑paced environment.

If you have a passion for the arts, we encourage you to apply. This is your opportunity to be part of NAFA in our season of global recognition and to shape the future of arts education in Asia.