Administrative Assistant – Renovation Company

SG LIVINGHUB ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A fast-paced renovation company in Singapore is seeking a highly organized Administrative Assistant to support daily operations. The ideal candidate will handle administrative tasks, coordinate project schedules, manage client communications, and assist both field and office teams. Strong organizational skills and previous experience in a similar role are essential. This position plays a key role in ensuring smooth project execution.

Qualifications

• Previous administrative experience, preferably in construction or renovation.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and work independently.

Responsibilities

• Answer phones, emails, and client inquiries.
• Assist project managers by preparing job files.
• Prepare quotes, invoices, and purchase orders.
• Act as the first point of contact for client questions.
• Onboard subcontractors and ensure compliance.
• Manage social media pages and assist with marketing.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Multitasking

Tools

Microsoft Office

Job description

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our fast-paced renovation company. The ideal candidate will be responsible for handling administrative tasks, coordinating project schedules, managing client communication, and supporting the field and office teams. This role is essential to ensuring our renovation projects run smoothly and efficiently.

•Working days : 5.5 days

Core Responsibilities of a Renovation Company Admin:

1. Office Administration & Support

• Answering phones, emails, and client inquiries.
• Scheduling meetings, site visits, and project timelines.
• Managing office supplies, filing systems, and general upkeep of administrative tools.

2. Project Coordination

• Assisting project managers by preparing job files and tracking project documentation.
• Coordinating with contractors, suppliers, and clients.
• Updating project schedules and making sure deadlines are on track.
• Monitoring permits, inspections, and compliance documentation.

3. Financial & Billing Tasks

• Preparing quotes, invoices, and purchase orders.
• Handling accounts payable/receivable or liaising with the bookkeeper/accountant.
• Keeping track of budgets and expenses for each project.

4. Client Communication & Service

• Acting as the first point of contact for client questions or issues.
• Sending out progress updates and documentation to clients.
• Supporting the sales team with proposals or follow-ups.

5. HR & Contractor Management

• Onboarding subcontractors and ensuring licenses/insurance are up to date.
• Tracking worker hours, payroll support, and health/safety compliance.

6. Marketing & Online Presence (in smaller companies)

• Managing social media pages or updating the website.
• Assisting with marketing campaigns, before/after project photos, and online reviews.

Qualifications:

• Previous administrative experience, preferably in construction, renovation, or trades.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and work independently in a dynamic environment.
• Familiarity with renovation/construction terminology is an asset.