Administrative Assistant (Project Admin)

FIBERTECH ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A project support firm in Singapore is seeking a highly organised Administrative Assistant to support its IWMF Project team. The role involves creating and managing project documents, overseeing organization and efficiency in admin tasks, and compiling status reports. Ideal candidates will have over 2 years of experience in a similar role, strong MS Office skills, and an ability to work independently while being part of a team. A Business Administration Degree is required, and the environment is collaborative and fast-paced.

Qualifications

• 2+ years of experience as an Administrative Assistant, Executive Assistant, or Project Coordinator.
• Exceptional proficiency in Microsoft Office Suite.
• Ability to handle confidential information discreetly.

Responsibilities

• Create, format, edit, and proofread project documents.
• Maintain and organise all project files.
• Assist in the preparation of regular status reports and dashboards.

Skills

Microsoft Office Suite proficiency

Good written and verbal communication

Organisational and time-management abilities

Proactive problem-solving

Team-oriented attitude

Education

Business Administration Degree or equivalent

Tools

Adobe Acrobat

Job description

We are seeking a highly organised and proactive Administrative Assistant to provide dedicated support to our IWMF Project team. You will be the operational backbone of the project, ensuring smooth day-to-day administration, seamless communication, and impeccable documentation.

Job Description:

• Create, format, edit, and proofread project documents, including plans, reports.
• Maintain and organise all projects files (digital and physical) in accordance with company and project governance standards.
• Assist in the preparation of regular status reports and dashboards by collecting and compiling data from team members.
• Manage document control processes, including versioning, distribution, and archiving.
• Perform general administrative duties such as copying, scanning, and mailing.

Qualifications & Skills:

• Proven experience (2+ years) as an Administrative Assistant, Executive Assistant, or Project Coordinator.
• Exceptional proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Good written and verbal communication.
• Outstanding organisational and time-management abilities with a keen attention to detail.
• Ability to handle confidential information with discretion.
• Proactive problem-solver who can work independently and anticipate needs.
• Team-oriented with a positive, collaborative attitude.
• Business Administration Degree or equivalent relevant experience required.