Administrative Assistant (Part Time)

UES HOLDINGS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A local company in Singapore is seeking an Administrative Assistant to provide clerical support across various departments. The role requires strong organizational and multitasking skills, proficiency in Microsoft Office, and good interpersonal communication. Candidates should have a minimum GCE ‘O’ Level and at least 1 year of relevant administrative experience, although fresh graduates are welcome. The position offers a flexible schedule with opportunities for part-time commitments.

Qualifications

• Minimum GCE ‘O’ Level, NITEC, or Diploma in Business Administration or equivalent.
• Preferably with at least 1 year of relevant administrative experience.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide administrative and clerical support to various departments.
• Handle documentation, filing, data entry, and record maintenance.
• Assist in the preparation of reports, correspondence, and presentation materials.
• Support coordination of meetings, appointments, and departmental activities.
• Manage and maintain office supplies, equipment, and pantry inventory.
• Assist in HR-related administrative tasks.

Skills

Organizational skills

Multitasking

Attention to detail

Interpersonal skills

Communication skills

Microsoft Office proficiency

Education

GCE ‘O’ Level, NITEC, or Diploma in Business Administration

Job description

Job Description

• Provide administrative and clerical support to various departments, including HR, Finance, Operations, and other functional teams.
• Handle documentation, filing, data entry, and record maintenance in an accurate and timely manner.
• Assist in the preparation of reports, correspondence, and presentation materials.
• Support coordination of meetings, appointments, and departmental activities.
• Manage and maintain office supplies, equipment, and pantry inventory.
• Assist in HR-related administrative tasks such as staff record updates, onboarding and offboarding documentation.
• Liaise with external vendors, service providers, and internal stakeholders when required.
• Ensure compliance with company administrative policies and procedures.
• Undertake any other duties as assigned by the management.

Requirements

• Minimum GCE ‘O’ Level, NITEC, or Diploma in Business Administration or equivalent.
• Preferably with at least 1 year of relevant administrative experience. Fresh graduates are also encouraged to apply.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with keen attention to detail.
• Good interpersonal and communication skills.
• Able to work independently and as part of a team in a fast-paced environment.
• For part‑time positions: able to commit at least three working days per week (schedule can be discussed).

Working Hours

Monday to Friday, 8:30 a.m. – 5:30 p.m. (4 working days per week)