ADMINISTRATIVE ASSISTANT (Office Hours, 5 Days)

SMITECH ENGINEERING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction industry company in Singapore is seeking an experienced administrative professional to maintain an efficient work environment, coordinate office procedures, and support the project team. Candidates should possess a NITEC in Business Administration and have at least 2 years of administrative experience. Proficiency in Microsoft Office is essential. The role requires working on-site in an air-conditioned office environment.

Qualifications

• Minimum of 2 years’ administrative experience, preferably in the construction industry.
• Able to work independently with minimal supervision.
• Willing to work on-site in an air-conditioned office environment.

Responsibilities

• Maintain a pleasant and efficient work environment.
• Coordinate administrative duties and office procedures.
• Act as the main point of contact for the project site.

Skills

Strong communication and interpersonal skills

Proficient in Microsoft Office

Education

NITEC / Higher NITEC in Business Administration or a related discipline

Job description

Responsibilities

• Maintain a pleasant and efficient work environment, ensuring high levels of organization, communication, and safety.
• Coordinate administrative duties and office procedures to support smooth daily operations.
• Act as the main point of contact for the project site.
• Provide general administrative and clerical support to the project team.
• Manage office supplies, equipment, and layout, including ordering and inventory control.
• Ensure the office is well-maintained and arrange necessary repairs.
• Maintain accurate records, documents, and attendance files for all personnel.
• Work with HR to update and implement office policies as needed.
• Liaise with facility management vendors, including cleaning and security services.
• Assist in the onboarding process for new hires.
• Handle employee queries regarding office supplies and administrative matters.
• Support company events and activities such as staff gatherings, celebrations, and conferences.
• Perform other duties as assigned by the superior.

Requirements

• NITEC / Higher NITEC in Business Administration or a related discipline.
• Minimum of 2 years’ administrative experience, preferably in the construction industry.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Able to work independently with minimal supervision.
• Willing to work on-site in an air-conditioned office environment.
• Comfortable working in a male-majority team environment.