Administrative Assistant (Office-Based at Woodleigh)

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading Underground Infrastructure company in Singapore is seeking an Administrative Assistant to provide comprehensive support for project officers. The role involves coordinating office activities, managing correspondence, and preparing documentation. Ideal candidates should have at least 1 year of administrative experience, strong organizational skills, and proficiency in MS Office. Competitive compensation and benefits are offered.

Benefits

Company-provided shuttle service

Annual leave of 14 days

Medical Teleconsultation

Comprehensive medical benefits

Qualifications

• Minimum 1 year experience as an office administrator or assistant.
• Excellent organizational and leadership abilities.
• Knowledge of office management procedures.

Responsibilities

• Coordinate office activities to ensure efficiency.
• Manage correspondence with PUB and external parties.
• Prepare and review claim summaries.
• Monitor status of monthly claims.

Skills

Strong verbal communication

Detail-oriented

Organizational skills

Interpersonal skills

Proactive attitude

Education

ITE Certificate, Higher Nitec, or Diploma in Business Administration

BSc/BA preferred

Tools

MS Office

Office management software

Job description

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

The Administrative Assistant will provide comprehensive administrative support for PUB officers overseeing the Service and Maintenance Project. This role ensures smooth office operations, accurate documentation, and effective coordination with internal teams and external parties.

Key Responsibilities:

• Coordinate office activities and operations to ensure efficiency and compliance.
• Manage phone calls and correspondence (emails, letters, etc.) with PUB, suppliers, and other external parties.
• Prepare and review claim summaries, comparing current month\'s claims with previous months for accuracy.
• Submit finalized monthly progress reports and claim summaries to PUB for verification.
• Follow up on feedback or comments from PUB regarding claim documents and make necessary revisions.
• Monitor and track the status of monthly claims to ensure timely processing.
• Assist in documentation for manpower, invoicing, and procurement processes.
• Create and maintain records and databases for personnel, financial, and other relevant data.
• Prepare and submit timely reports, presentations, and proposals as assigned.
• Perform other duties as assigned by the immediate supervisor or Head of Department (HOD).

QUALIFICATIONS

• Proven experience as an office administrator, assistant, or similar role, minimum 1 year.
• Minimum ITE Certificate, Higher Nitec, or Diploma in Business Administration or related field; BSc/BA preferred.
• Strong verbal, written, and interpersonal communication skills.
• Excellent organizational, leadership, and detail-oriented abilities.
• Knowledge of office management procedures and basic accounting principles.
• Proficient in MS Office and office management software.
• Previous experience as a Secretary or Executive Administrative Assistant is a plus.
• Positive, proactive, and able to thrive in a fast-paced environment.

WORK ARRANGEMENT

• Primarily based at the client\'s office in Woodleigh.
• May be required to report to the HQ Office (Kranji) weekly or bi-weekly for progress updates and coordination with the project team

OTHER INFORMATION

• Work Schedule: 5-day work week.

Employee Benefits

• Transportation:
  • Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
  • Company-provided lunch bus for easy access to meals.
• Annual Leave:
  • 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
  • Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
  • Access to Medical Teleconsultation services for quick, easy healthcare consultations.
  • Comprehensive medical benefits including dental care and health screenings.
  • Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Ley Choon?

• Purpose-driven work - Build projects that support millions of lives across Singapore
• Fast-tracked growth - Learn from experienced mentors and gain responsibility early
• Innovation culture - Your ideas matter. We\'re always improving
• Recognition & reward - Competitive salary, and project incentives
• Supportive environment - You\'ll be part of a collaborative, grounded, and passionate team
• Technology adoption - You\'ll drive the exploration and adoption of new technologies

Please note that your application will be sent to and reviewed by the direct employer - Ley Choon Constructions and Engineering Pte Ltd