Administrative Assistant

Adecco Personnel Pte Ltd (Staffing); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading staffing provider in Singapore seeks a highly experienced Executive Administrative Assistant to support the President of Asia and the Executive Office. The ideal candidate will have over 8 years of experience in executive-level support, excellent organizational skills, and the ability to manage complex calendars and travel arrangements. Responsibilities include comprehensive administrative support, calendar management, and stakeholder coordination. Strong communication skills and a professional presence are essential. Apply to join a dynamic environment.

Qualifications

• Minimum 8-10 years of experience supporting senior executives or regional leaders.
• Strong experience in calendar and travel management.
• Proficient with office productivity and collaboration tools.

Responsibilities

• Provide comprehensive administrative support to the President of Asia and Executive Assistant.
• Manage complex calendars, including last-minute changes.
• Coordinate travel arrangements and manage expense reports.

Skills

Calendar management

Travel management

Organizational skills

Communication skills

Confidential information handling

Proficiency with office tools

Job description

The Opportunity

• Adecco is partnering our client, a leading multinational organization. We are seeking a highly experienced Executive Administrative Assistant to provide dedicated support to the President of Asia and the Executive Office.
• This role requires a highly professional and discreet individual with strong experience in executive-level support, complex calendar and travel management, and coordination with senior stakeholders across regions and time zones.

The Talent

• Minimum 8-10 years of experience supporting senior executives or regional leaders
• Strong calendar, travel, and expense management capabilities
• Proven ability to work with highly confidential and sensitive information
• Excellent organizational, planning, and prioritization skills in a fast-paced environment
• Ability to navigate ambiguity and respond quickly to changing priorities
• Strong written and verbal communication skills
• Professional presence with the ability to represent the Executive Office effectively
• Proficient with office productivity and collaboration tools
• Experience supporting C-suite or President-level stakeholders is highly preferred

The Job

Executive Office Support

• Provide comprehensive administrative support to the President of Asia and Executive Assistant
• Act as full backup when the Executive Assistant is out of office
• Closely manage and monitor the President's calendar, including last-minute changes

Calendar, Travel & Expense Management

• Manage complex calendars and meeting room bookings
• Coordinate travel arrangements, including visa applications and flight details
• Prepare, submit, and track expense reports
• Track and manage travel and expense budgets where required

Stakeholder & Operations Coordination

• Manage correspondence and coordination with internal teams, functions, and external partners
• Support procurement processes, including PO requisitions
• Assist with logistics for leadership team offsites
• Prepare briefing documents, meeting notes, and high-quality deliverables
• Support day-to-day administrative needs (IT, facilities, equipment, subscriptions, etc.)

Next Step

• Send your updated resume to: [e-mail]
• Email Subject: Apply: Executive Assistant
• We regret to inform that only shortlisted candidates will be contacted.

Jason Lew Hong Kang
EA Licence Number: 91C2918
Personnel Registration Number: R1876435