Administrative Assistant (MCST)

ADVANCER GLOBAL FACILITY PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A property management company in Singapore is seeking a Facilities Coordinator to manage records, address tenant inquiries, and coordinate maintenance schedules. The ideal candidate should have strong interpersonal skills and proficiency in MS Office. Responsibilities include maintaining documentation and ensuring compliance with property bylaws. Candidates with a minimum of 'N' levels and relevant experience are encouraged to apply. This is a great opportunity for those looking to advance their career in property management.

Qualifications

• Familiarity with property/facilities management is beneficial.
• Prior experience in a comparable role is highly valued.
• Knowledge of filing systems is required.

Responsibilities

• Maintain accurate records and documentation for operations.
• Manage calls and emails for internal and external communications.
• Address residents' inquiries professionally.

Skills

Interpersonal skills

Communication skills

MS Office proficiency

Education

Minimum 'N' levels or equivalent

Tools

Basic office equipment

Job description

Job Descriptions

• Maintain accurate records, documentation and filing systems for properties and buildings operations.
• Manage calls, emails and correspondence to facilitate internal and external communications.
• Address residents or tenants' inquiries, concerns and feedback professionally and disseminate important updates about the property like receptionist duties.
• Coordinate maintenance schedules and vendor activities while tracking inventory and expenses.
• Assist with financial processes and ensure compliance with regulations and property's bylaws.
• Perform other tasks as assigned by Supervisor.

Job Requirements

• Familiarity with property / facilities / real estate management is beneficial.
• Minimum “N” levels and/or prior experience in a comparable role is highly valued.
• Proficiency in MS Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of basic office equipment and filing systems.
• Strong interpersonal and communication skills are essential.

Location: Bukit Timah

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