Administrative Assistant (MCST)

ADVANCER IFM PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A property management company in Singapore is seeking a Condo Manager / Property Executive to provide administrative support and handle residents' enquiries. The ideal candidate will have a diploma in Business or a related field and possess strong communication and organizational skills. Experience in property administration is preferred. This is a great opportunity for individuals looking to grow within the property management field.

Qualifications

• Minimum 1-2 years' experience in property / MCST administration preferred.
• Proficient in MS Office (Word, Excel, Outlook).
• Organized, responsible, and able to work independently.

Responsibilities

• Provide general administrative support to the Condo Manager / Property Executive.
• Handle residents’ enquiries, feedback, and maintenance requests.
• Assist in organizing AGM/EGM meetings, including registration and minutes taking.

Skills

Communication skills

Customer service skills

MS Office proficiency

Organizational skills

Education

GCE ‘O’ Level / Diploma in Business or related field

Job description

Responsibilities

• Provide general administrative support to the Condo Manager / Property Executive.
• Handle residents’ enquiries, feedback, and maintenance requests.
• Prepare and issue circulars, notices, and correspondences to residents.
• Assist in maintaining MCST records, filing systems, and databases.
• Support billing and collection of maintenance fees; follow up on arrears.
• Liaise with contractors and vendors on maintenance and service schedules.
• Assist in organizing AGM/EGM meetings, including registration and minutes taking.
• Maintain proper documentation for compliance and audit purposes.
• Perform other ad-hoc administrative duties as assigned.

Requirements

• GCE ‘O’ Level / Diploma in Business or related field.
• Minimum 1–2 years’ experience in property / MCST administration preferred.
• Good communication and customer service skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Organized, responsible, and able to work independently.