Administrative Assistant (MCST)

ADVANCER IFM PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A property management company in Singapore is seeking an Administrative Assistant to support the Condo Manager and handle resident inquiries. The ideal candidate will have a diploma, 1-2 years of experience in property administration, and strong communication skills. Responsibilities include managing records, handling maintenance requests, and organizing meetings. Competitive compensation is offered.

Qualifications

• Minimum 1–2 years’ experience in property / MCST administration preferred.

Responsibilities

• Provide general administrative support to the Condo Manager / Property Executive.
• Handle residents’ enquiries, feedback, and maintenance requests.
• Prepare and issue circulars, notices, and correspondences to residents.
• Assist in maintaining MCST records, filing systems, and databases.
• Support billing and collection of maintenance fees; follow up on arrears.
• Liaise with contractors and vendors on maintenance and service schedules.
• Assist in organizing AGM/EGM meetings, including registration and minutes taking.
• Maintain proper documentation for compliance and audit purposes.
• Perform other ad-hoc administrative duties as assigned.

Skills

Good communication and customer service skills

Proficient in MS Office (Word, Excel, Outlook)

Organized

Responsible

Able to work independently

Education

GCE 'O' Level / Diploma in Business or related field

Job description

Responsibilities

• Provide general administrative support to the Condo Manager / Property Executive.
• Handle residents’ enquiries, feedback, and maintenance requests.
• Prepare and issue circulars, notices, and correspondences to residents.
• Assist in maintaining MCST records, filing systems, and databases.
• Support billing and collection of maintenance fees; follow up on arrears.
• Liaise with contractors and vendors on maintenance and service schedules.
• Assist in organizing AGM/EGM meetings, including registration and minutes taking.
• Maintain proper documentation for compliance and audit purposes.
• Perform other ad-hoc administrative duties as assigned.

Requirements

• GCE ‘O’ Level / Diploma in Business or related field.
• Minimum 1–2 years’ experience in property / MCST administration preferred.
• Good communication and customer service skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Organized, responsible, and able to work independently.