Administrative Assistant (Japanese Speaking)

Pasona; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A consulting firm in Singapore is seeking an Administrative Executive (Japanese Speaking) to manage back-office operations. The ideal candidate will support HR, accounting, and administrative duties while liaising with Japanese firms. Proficiency in Japanese is essential for effective communication. The role offers a supportive work environment and opportunities for learning.

Benefits

AWS

Fixed Allowance

Employee Welfare Programs

Qualifications

• Proven experience in handling communications with banks and managing corporate accounts.
• Strong ownership in managing HR and administrative functions independently.
• Fluent in Japanese, both spoken and written.

Responsibilities

• Support the operation of the Singapore entity, handling HR and administrative functions.
• Manage accounting duties including vendor payments and financial statements.
• Coordinate with the Tokyo Branch and Japanese firms for accounting and operational matters.

Skills

Japanese language proficiency

HR management

Accounting knowledge

Communication with banks

Job description

Position:

Administrative Executive (Japanese Speaking) (Job ID: 19955)

Company:

Consulting

Location:

Central (Near MRT Station)

Job Description:

Good Employee Welfare. AWS + Fixed Allowance is provided. Open to learning new knowledge and skills.

General Back-Office Operations:

• Play a central role in supporting the operation of the Singapore entity, handling accounting, HR, general affairs, and administrative functions.

Workflow Design and Improvement:

• Develop and enhance systems and processes to streamline daily operations and improve efficiency.

Accounting Duties:

• Manage three corporate bank accounts.
• Handle vendor payments and issue invoices.
• Prepare necessary documents for P&L and Balance Sheet reporting, submit them to the accounting firm, and review finalized financial statements.
• Oversee accounting and taxation matters, liaising with external accounting firms and tax authorities.
• Responsible for audit coordination.
• Support annual budget preparation and participate in monthly reporting meetings.

Human Resources and Employee Benefits:

• Prepare payroll-related documents and provide them to the accounting firm.
• Manage employee data and oversee the recruitment process.
• Administer employee benefits programs.

Knowledge and Skills in Singapore Regulations:

• Possess and hands‑on experience in Singapore’s Employment Law (MOM), Company Law (Company Secretary matters), and Accounting practices.

Tokyo Branch3>

• Serve as Office Manager for the Tokyo Branch established in April 2024.
• Coordinate with Japanese judicial scriveners, lawyers, and banks to facilitate branch establishment.
• Liaise with Japanese accounting firms to handle accounting and tax matters for the Tokyo Branch, and coordinate between Singapore and Japan accounting offices.
• Coordinate with Japanese staffing agencies for temporary staff recruitment at the Tokyo Branch.

Contract and Asset Management:

• Manage office lease agreements, insurance policies, and other contracts to ensure smooth business operations.

Job Requirements:

• Pro experience in handling communications with banks; familiarity with managing multiple corporate bank accounts is an advantage.
• Strong ability to manage HR and administrative functions independently, demonstrating high ownership and responsibility.
• Japanese language in both spoken and written, to effectively coordinate with Japanese accounting firms and manage Japan-based financial matters in Japanese, also require to attend internal meeting with HQ Japanese speakers.
• Comfortable working in a dynamic environment without existing manuals or established processes, taking initiative to manage all back‑office operations comprehensively.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Tan Jing Ling