Administrative Assistant (Japanese Speaking)

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A consulting firm in Singapore is seeking an Administrative Executive (Japanese Speaking) to support back-office operations, manage HR functions, and coordinate with financial matters in Japanese. Candidates should have strong bank communication skills, experience in administrative management, and proficiency in Japanese. Interested applicants are invited to apply via email.

Qualifications

• Proven experience in managing communications with banks.
• High ownership and responsibility in HR and admin functions.
• Japanese language proficiency in spoken and written form.
• Ability to adapt in a dynamic environment without existing manuals.

Responsibilities

• Support operations of the Singapore entity, handling various administrative functions.
• Enhance systems and processes for efficiency.
• Manage corporate bank accounts and handle vendor payments.
• Prepare payroll documents and manage employee data.
• Serve as Office Manager for the Tokyo Branch.

Skills

Japanese language proficiency

Bank communications management

HR and administrative management

Understanding of Singapore regulations

Job description

Position: Administrative Executive (Japanese Speaking) (Job ID: 19955)

Company: Consulting

Location: Central (Near MRT Station)

General Back-Office Operations

• Play a central role in supporting the operation of the Singapore entity, handling accounting, HR, general affairs, and administrative functions.

Workflow Design and Improvement

• Develop and enhance systems and processes to streamline daily operations and improve efficiency.

Accounting Duties

• Manage three corporate bank accounts.
• Handle vendor payments and issue invoices.
• Prepare necessary documents for P&L and Balance Sheet reporting, submit them to the accounting firm, and review finalized financial statements.
• Oversee accounting and taxation matters, liaising with external accounting firms and tax authorities.
• Responsible for audit coordination.
• Support annual budget preparation and participate in monthly reporting meetings.

Human Resources and Employee Benefits

• Prepare payroll-related documents and provide them to the accounting firm.
• Manage employee data and oversee the recruitment process.
• Administer employee benefits programs.

Knowledge and Skills in Singapore Regulations

• Possess knowledge and hands‑on experience in Singapore’s Employment Law (MOM), Company Law (Company Secretary matters), and Accounting practices.

Tokyo Branch Management

• Serve as Office Manager for the Tokyo Branch established in April 2024.
• Coordinate with Japanese judicial scriveners, lawyers, and banks to facilitate branch establishment.
• Liaise with Japanese accounting firms to handle accounting and tax matters for the Tokyo Branch, and coordinate between Singapore and Japan accounting offices.
• Coordinate with Japanese staffing agencies for temporary staff recruitment at the Tokyo Branch.

Contract and Asset Management

• Manage office lease agreements, insurance policies, and other contracts to ensure smooth business operations.

Job Requirements

• Proven experience in handling communications with banks; familiarity with managing multiple corporate bank accounts is an advantage.
• Strong ability to manage HR and administrative functions independently, demonstrating high ownership and responsibility.
• Japanese language in both spoken and written, to effectively coordinate with Japanese accounting firms and manage Japan‑based financial matters in Japanese, also require to attend internal meetings with HQ Japanese speakers.
• Comfortable working in a dynamic environment without existing manuals or established processes, taking initiative to manage all back‑office operations comprehensively.

Interested applicants please send your resume to jingling at pasona.com.sg with email subject header "Job Application for Administrative Executive (Japanese Speaking) (Job ID: 19955)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.