Administrative Assistant (ID: 688751)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic recruitment firm in Singapore is looking for a dedicated administrative support professional. In this role, you will manage the Managing Director's calendar, prepare reports, and coordinate meetings while also engaging in team activities. Ideal candidates should have a diploma or degree and at least 2 years of experience in office management. Strong organizational skills and attention to detail are essential for success in this position.

Qualifications

• Diploma or Bachelor’s degree.
• Minimum of 2 years of experience in office management and administrative support.
• Strong time management and organizational skills.
• High attention to detail and confidentiality.
• Excellent interpersonal and communication skills.
• Self-motivated and willing to take on additional responsibilities.

Responsibilities

• Provide administrative support for the Managing Director, HR, and general administration.
• Prepare reports, presentations, and meeting agendas.
• Manage the Managing Director’s calendar and travel arrangements.
• Maintain confidential files and documentation.
• Coordinate internal and external meetings.
• Participate in office social committee activities.

Job description

Brief Summary:

Join a dynamic team where you will play a crucial role in providing administrative support while engaging in event coordination and team activities. This position offers a unique opportunity to contribute significantly to both management and team engagement efforts.

Responsibilities:

• Provide comprehensive administrative support, prioritizing responsibilities for the Managing Director while also assisting HR and general administration.
• Prepare reports, presentations, and meeting agendas, collaborating across multiple departments to gather necessary materials for various meetings.
• Manage the Managing Director’s calendar, scheduling meetings, coordinating travel arrangements, and processing expense reports.
• Organize and maintain confidential files, records, and documentation to ensure data integrity and confidentiality.
• Coordinate internal and external meetings, addressing and resolving scheduling conflicts efficiently.
• Participate in the office social committee, helping to organize social and CSR activities.

Requirements:

• Diploma or Bachelor’s degree.
• Minimum of 2 years of experience in office management and administrative support.
• Strong time management and organizational skills with an ability to multitask effectively.
• High attention to detail and a commitment to maintaining confidentiality in all dealings.
• Excellent interpersonal and communication skills, complemented by a collaborative team spirit.
• Self‑motivated and willing to take on additional responsibilities to support team objectives.

Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. We regret that only shortlisted candidates will be notified.

EA License No: 01C4394 (PERSOL Singapore Pte Ltd)

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