Administrative Assistant (Hybrid)

Divine Space Construction Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A construction company in Singapore is seeking an Administrative Assistant to support the contract team. Key responsibilities include managing project documents, assisting with report preparations, and handling communications. The ideal candidate has at least 2 years of experience in an administrative role and strong organizational skills. This position offers opportunities for growth in a fast-paced environment.

Qualifications

• Minimum of 2 years of experience in an administrative support role.
• Familiarity with contract management processes.
• Experience or background in Quantity Surveying is a plus.

Responsibilities

• Handle emails, inquiries, and incoming calls as necessary.
• Manage and organize project-related documents, including contracts and reports.
• Assist with the preparation of reports and quotations.
• Maintain accurate records of contract-related correspondence.
• Conduct occasional travel to project sites for oversight.
• Assist in general administrative tasks such as filing and scanning.

Skills

Email communication skills

Organizational skills

Ability to work in a fast-paced environment

Tools

Microsoft Office Suite

Job description

We are seeking a proactive Administrative Assistant to support our contract team. Your role will be key in ensuring efficient administrative operations and effective contract management processes.

Duties & Responsibilities

• Handle emails, inquiries, and incoming calls as necessary.
• Manage and organize project-related documents, including contracts, proposals, and reports.
• Assist with the preparation of reports.
• Assist with the preparation of quotation
• Maintain accurate records of contract-related correspondence and documentation.
• Conduct occasional travel to project sites for on-site project management oversight and coordination.
• Assist in general administrative tasks such as filing, scanning, and office supply management.

Qualification

• Minimum of 2 years of experience in an administrative support role.
• Familiarity with contract management processes.
• Experience or background in Quantity Surveying is a plus
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Strong email communication skills.
• Ability to work in a fast-paced environment.
• Excellent organizational and interpersonalskills.