Administrative Assistant (Healthcare)

ENGIE South East Asia; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading provider of integrated facilities management solutions is seeking an Administrative Officer in Singapore. The role involves managing activity reports, staff attendance, and maintaining employee databases. Candidates should have a Diploma in Business Administration and 2–3 years of relevant experience in a fast-paced environment. Proficiency in Microsoft Office and excellent organizational skills are essential.

Qualifications

• Minimum 2–3 years of relevant administrative experience, preferably in a fast-paced environment.
• Strong proficiency in Microsoft Office applications, especially Excel and Word.
• Demonstrates a strong safety mindset and adherence to Workplace Safety and Health (WSH) standards.

Responsibilities

• Prepare and manage activity reports for internal and client use.
• Submit daily staff attendance reports to clients.
• Maintain and update employee database of CVs and certifications.

Skills

Organizational skills

Time management

Microsoft Office proficiency

Communication skills

Interpersonal skills

Education

Diploma in Business Administration or related field

Job description

ENGIE Services Singapore is a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialized rail engineering works, sustainable solutions and FM Consultancy services.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customizable to best suit your unique needs.

Responsibilities

• Prepare and manage activity reports for internal and client use.
• Submit daily staff attendance reports to clients, including updates on leave and absenteeism.
• Maintain and regularly update a comprehensive database of employees’ CVs, certifications, and vaccination records.
• Monitor and ensure timely renewal of staff passes; send reminders for training sessions.
• Liaise closely with client administrative teams to fulfill documentation and reporting requirements.
• Conduct first-level familiarization for new hires.
• Manage leave applications and overtime submissions accurately and promptly.
• Raise purchase requisitions and track their approval and delivery status.
• Provide general administrative support to the department, including filing, scheduling, and correspondence.
• Assist with any other ad hoc duties as assigned by the Manager.

Requirements

• Minimum Diploma in Business Administration or a related field.
• At least 2–3 years of relevant administrative experience, preferably in a fast-paced or client-facing environment.
• Strong organizational and time management skills with the ability to multitask effectively.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Excellent communication and interpersonal skills.
• Self-motivated, able to work independently with minimal supervision.
• Demonstrates a strong safety mindset and adheres to Workplace Safety and Health (WSH) standard