Administrative Assistant (Full Time & Part Time)

UES HOLDINGS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading administrative services company in Singapore is seeking an Administrative Assistant to provide support across various departments. The ideal candidate will have a minimum educational qualification of GCE ‘O’ Level and ideally possess at least 1 year of relevant experience. Proficiency in Microsoft Office applications is a must. This role offers full-time working hours of Monday to Friday from 8:30 a.m. to 5:30 p.m., with part-time options available.

Qualifications

• Minimum requirement of GCE ‘O’ Level or equivalent.
• At least 1 year of relevant administrative experience, fresh graduates encouraged.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide administrative support across various departments.
• Handle documentation, data entry, and record maintenance.
• Assist in the preparation of reports and correspondence.
• Support coordination of meetings and departmental activities.
• Manage office supplies and equipment.

Skills

Microsoft Office proficiency

Organizational skills

Multitasking

Communication skills

Education

GCE ‘O’ Level, NITEC, or Diploma in Business Administration

Job description

Job Description

• Provide administrative and clerical support to various departments, including HR, Finance, Operations, and other functional teams.
• Handle documentation, filing, data entry, and record maintenance in an accurate and timely manner.
• Assist in the preparation of reports, correspondence, and presentation materials.
• Support coordination of meetings, appointments, and departmental activities.
• Manage and maintain office supplies, equipment, and pantry inventory.
• Assist in HR-related administrative tasks such as staff record updates, onboarding and offboarding documentation.
• Liaise with external vendors, service providers, and internal stakeholders when required.
• Ensure compliance with company administrative policies and procedures.
• Undertake any other duties as assigned by the management.

Requirements

• Minimum GCE ‘O’ Level, NITEC, or Diploma in Business Administration or equivalent.
• Preferably with at least 1 year of relevant administrative experience. Fresh graduates are also encouraged to apply.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with keen attention to detail.
• Good interpersonal and communication skills.
• Able to work independently and as part of a team in a fast-paced environment.
• For part-time positions: able to commit at least three working days per week (schedule can be discussed).

Working Hours:

• Full-Time: Monday to Friday, 8.30 a.m. – 5.30 p.m.
• Part-Time: Flexible working hours/days (to be discussed)