Administrative Assistant – Fresh Graduates (Permanent)

WANCO MANPOWER PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading manpower agency in Singapore is seeking an Administrative Assistant to support daily office operations and production documentation. This role involves clerical support, documentation management, and coordination between departments in a manufacturing environment. The ideal candidate should have GCE O level or equivalent and proficiency in Microsoft Office. Strong organizational skills and the ability to work independently are essential. Interested candidates should email their resume with the subject 'Admin Assistant'.

Qualifications

• GCE O level or equivalent required.
• Proficiency in Microsoft Word and Excel necessary.
• Strong organizational skills and attention to detail required.

Responsibilities

• Assist the Production Manager with daily administrative tasks.
• Prepare and track production work orders.
• Manage controlled documents, filing, and archiving.
• Raise purchase requests and coordinate with suppliers.
• Monitor inventory levels of office supplies.
• Provide clerical support including emails and calls.

Skills

Proficient in Microsoft Office applications

Strong organizational skills

Good verbal and written communication

Ability to work independently

Team player

Education

GCE O level / Nitec / Diploma in Business Administration or equivalent

Job description

Job Summary

We are looking for an Administrative Assistant to support daily office operations, production documentation, procurement, and coordination between departments in a manufacturing environment.

Position Details

Position: Administrative Assistant
Location: North-East Singapore
Working Hours: Office Hours

Key Responsibilities

• Assist the Production Manager with daily administrative and production support tasks.
• Prepare and issue production work orders and track employee attendance & overtime.
• Manage and maintain controlled documents (DCC) including filing, distribution, and archiving.
• Raise purchase requests and coordinate with suppliers for office and production materials.
• Monitor inventory levels of office supplies and production consumables.
• Provide general clerical support including emails, calls, meetings, and visitor coordination.
• Perform ad-hoc administrative duties as assigned and support smooth workflow across departments.

Requirements

• GCE O level / Nitec / Diploma in Business Administration or equivalent
• Proficient in Microsoft Office applications (especially Word and Excel for data tracking).
• Strong organizational skills with a keen eye for detail.
• Good verbal and written communication skills
• Responsible, able to work independently with minimal supervision, and a good team player
• Work in a team environment and interface with all levels within the organization
• Willing to work overtime if needed.
• Candidate with cables product supply chain knowledge will be offered for higher role.

Interested candidates, kindly email updated resume to [e-mail] with Subject of "Admin Assistant", thank you.