Administrative Assistant (FRESH GRAD WELCOME)

CarTimes Automobile Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading automotive firm in Singapore is looking for an Administrative Assistant. Key responsibilities include managing Hire Purchase transactions, verifying documents, and liaising with customers and financial institutions. The ideal candidate has 1-2 years of administrative experience, is organized, and possesses strong communication skills. Competitive benefits such as AWS and annual leave are offered.

Benefits

AWS

Variable Bonus

Up to 21 days of Annual Leave

Qualifications

• Minimum 1-2 years of administrative‑related experience.
• Able to work independently with minimum supervision in a fast‑paced environment.
• Great team player with great communication skills.

Responsibilities

• Key-in information relation to Hire Purchase transactions.
• Ensure documents for Hire Purchase are properly executed.
• Contact customers to verify and confirm their applications.
• Lodge Form A to register interest in financed vehicles.
• Scan documents of Hire Purchase accounts after disbursement.
• Coordinate with Salespersons and Financial Institutions on outstanding issues.
• Communicate the application outcomes to Salespersons.

Skills

Microsoft Office (Especially Excel)

Organizational skills

Communication skills

Attention to detail

Education

GCE ‘O’ or ‘N’ Certificate

Job description

Join our team at CarTimes, a leading name in the automotive industry renowned for excellence and innovation. We are seeking a dynamic and hands‑on Administrative Assistant with an eye for detail and a passion for operational excellence.

Working hours - Monday to Friday, 9am to 6pm

Work Location - 61 Ubi Avenue 2, Automobile Megamart, Singapore 408898

Benefits

AWS + Variable Bonus + Up to 21 days of Annual Leave

Duties and responsibilities

• Key‑in information relating to each Hire Purchase transaction into the system. Thereafter, print the Hire Purchase documents and mail it to customers.
• Check that documents are in order to ensure that the Hire Purchase documents are properly executed. Other documents to check include insurance certificates and LTA Acknowledgements where information is to be verified for correctness.
• Contact customers to verify and confirm their applications.
• Lodge Form A to register the company’s interest in vehicles that are financed.
• Scan documents of Hire Purchase accounts after disbursement.
• Coordinate with Salespersons and Financial Institutions on outstanding issues / documents.
• Communicate to Salespersons on the outcome of the applications and communicate the requirements of the financial institutions, if any.

Requirements

• Minimum 1-2 years of administrative‑related experience
• Possess at least GCE ‘O’ or ‘N’ Certificate
• Able to work independently with minimum supervision in a fast‑paced environment
• Organized and detailed‑oriented
• Knowledgeable in Microsoft Office (Especially Excel)
• Great team player with great communications skills