Administrative Assistant for Music & Dance Studio

MADDSPACE PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A top-performing arts studio in Singapore is seeking a Studio Administrator to assist with daily operations. The role involves coordinating administration, receiving guests, and maintaining records. Candidates should be organized, proactive, and have proficiency in MS Office. Relevant experience in an educational setting is preferred.

Qualifications

• Self-motivated, pro-active, positive can-do attitude.
• Ability to multi-task, prioritize and work independently.
• Relevant experience of at least 2 to 3 years in an educational center is an advantage.

Responsibilities

• Coordinate and assist in day-to-day general administration.
• Perform clerical duties such as sorting and filing documents.
• Provide reception duties and manage telephone calls.
• Maintain office supplies and housekeeping.

Skills

Organization

Multitasking

Proficiency in MS Office

Positive attitude

Job description

MADDspace is one of Singapore's Top Performing Arts Studio providing Music & Dance classes for Kids and Youth. We are looking for a responsible Studio Administrator to assist in the studio's day-to-day operations.

Your primary jobscope will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. As an administrative assistant, you should be highly organized and able to multitask with ease.

Responsibilities

• Coordinate and assist in the day-to-day general administration and operational matters
• Perform administrative and clerical duties such as sorting documents, filing, data entry, binding, scanning and handling courier services etc
• Receptionist duties
• Attend to all guests in a prompt, friendly and professional manner
• Handle all telephone calls and messages in a timely and professional manner
• Manage the inventories of office supplies and operations supplies
• Oversee office housekeeping and maintain a clean office environment
• Provide simple HR and accounting support
• Ensure all accounting documents and records are properly filed and well-maintained.
• Maintain client database, opening and closing of files
• Assist with other ad-hoc duties as required from time to time.
• Any other ad-hoc administrative duties assigned by the company

Requirements

• Self-motivated, pro-active, positive can-do attitude, independent, organized, and a good team player
• Able to multi-task, prioritise and work independently in a fast-paced environment
• Proficiency in MS Office Applications (Excel, Words & PowerPoint)
• Relevant working experience of at least 2 to 3 years in an educational centre is an advantage