Administrative Assistant [Excel | Up to $14 per hour]

BGC Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic organization in Singapore is searching for a meticulous Administrative Assistant to support the digitisation and management of records. In this role, you will be responsible for preparing and verifying digital records, assisting with daily operations in the Central Registry, and ensuring compliance with organizational standards. The ideal candidate will have a diploma in a related field and proficiency in MS Office, particularly Excel. This position offers an opportunity to gain valuable experience in records management.

Benefits

Supportive and professional environment

Hands-on experience in records management

Qualifications

• Proficiency in MS Office, particularly Excel.
• 1-2 years of experience in records management is preferred but not required.
• Strong written and verbal communication skills.

Responsibilities

• Prepare files and documents for digitisation.
• Verify the accuracy of scanned files.
• Assist in retrieving documents for distribution.
• Conduct periodic checks on storage boxes.
• Upload digitised files into the electronic records system.
• Appraise records to determine retention requirements.

Skills

MS Office Excel

Organizational skills

Written communication

Verbal communication

Attention to detail

Education

Diploma in Records Management or related field

Job description

Administrative Assistant [Excel | Up to $14 per hour]

Nearest MRT Station: Novena
Contract Duration: 11 Months
Salary Range: $14.00 per hour

Working Hours: 8.30am – 6.00pm (Monday to Thursday), 8.30am – 5.30pm (Friday)

Job Overview

We are seeking a meticulous and detail‑oriented Administrative Assistant to support the digitisation and management of records. In this role, you will assist with the preparation, verification, and upload of digital records, as well as manage the day‑to‑day operations of the Central Registry. This position provides an excellent opportunity for individuals looking to contribute to efficient records management and gain valuable experience in a dynamic environment.

Key Responsibilities

• Prepare files and leasing Transaction Agreements (TAs) for scanning and ensure all records are ready for digitisation.
• Verify the accuracy and completeness of scanned files to ensure they meet required standards.
• Assist in retrieving documents/files for collection and distribution to relevant departments.
• Conduct periodic checks on Daily Mail storage boxes, removing irrelevant files before they are sent for storage.
• Upload digitised files into the electronic records system and ensure they are correctly categorized in the system.
• Appraise physical and digital records to determine retention requirements and ensure compliance with organizational policies.

Requirements

• Diploma in Records Management, Information Management, or a related field.
• 1-2 years of experience in records management, file/records appraisal, or a related area is preferred but not required.
• Proficiency in MS Office, particularly Excel.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Ability to manage information efficiently and accurately.
• Proactive and able to work independently as well as in a team.

Why This Role?

• Gain hands‑on experience in a key role within records management.
• Work in a supportive and professional environment.
• Opportunity to contribute to the effective management of public records in a dynamic organization.

If this role aligns with your skills and career goals, we would love to hear from you. Apply today and become part of a critical records management team!

We regret to share that only shortlisted candidates will be contacted.

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Sara Amanina

BGC Group Pte Ltd (Outsourcing)

EA: 05C3053