Administrative Assistant (Centre Based)

St Luke's ElderCare; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare provider in Singapore seeks a passionate Administrative Assistant to join its Centre-Based Services team. You will be the main contact for elders, managing onboarding, transitions, and billing. The role requires strong communication and interpersonal skills, preferably with experience in healthcare settings. Ideal candidates should be detail-oriented and proactive in solving problems, and familiarity with financial processes is a plus.

Qualifications

• 2-3 years experience in front desk and administrative roles, preferably in healthcare.
• Familiarity with government subvention schemes and financial systems is an advantage.
• Proficiency in Mandarin, Tamil or Malay is a plus.

Responsibilities

• Serve as the main point of contact for elders and NOKs.
• Guide new clients through orientation and onboarding.
• Manage client admission and service transitions.
• Handle billing and payment tracking.
• Coordinate subvention reporting and data submissions.
• Support finance and procurement processes.
• Contribute to workflow redesign and system innovation.

Skills

Client-centric

Strong communication skills in English

Interpersonal skills

Detail-oriented

Proactive mindset

Education

Diploma or Degree in a relevant discipline

Tools

Microsoft Office

Client record management systems

Job description

About the job Administrative Assistant (Centre Based)

ADMINISTRATIVE ASSISTANT (CENTRE-BASED)

We are seeking a passionate and resourceful Administrative Assistant to join our Centre-Based Services team. In this role, you will play a vital part in ensuring a smooth and supportive care journey for elders and their families by serving as the main point of contact, managing client onboarding, and coordinating service transitions and billing matters.

Responsibilities

• Serve as the main point of contact for elders and their next-of-kins (NOKs), addressing enquiries and feedback professionally while building strong relationships.
• Guide new clients and NOKs through orientation and onboarding, ensuring they understand SLECs services, fees, and care philosophy.
• Manage the registration, orientation, and integration of volunteers and external partners, ensuring alignment with centre protocols and values.
• Oversee client admission, discharge, and service transitions, ensuring accurate updates to records and smooth care continuity.
• Handle billing and payments, including tracking attendance, issuing invoices, and engaging clients and NOKs for timely payments.
• Coordinate subvention reporting by liaising with internal and external stakeholders to ensure timely and accurate data submissions.
• Support finance and procurement processes, including petty cash reconciliation and documentation for audit purposes.
• Contribute to workflow redesign and system innovation, collaborating with relevant departments to improve service delivery and operational efficiency.

Requirements

• Diploma or Degree in a relevant discipline.
• Minimum 2-3 years of experience in front desk and administrative roles; experience in healthcare or eldercare settings is highly desirable.
• Familiarity with government subvention schemes, financial systems, and procurement processes is an advantage.
• Strong communication skills in English; proficiency in other languages such as Mandarin, Tamil or Malay is a plus.
• Client-centric with strong interpersonal skills; able to collaborate effectively with stakeholders and work independently under time constraints.
• Proficient in Microsoft Office and client record management systems; detail-oriented with a proactive and solution-focused mindset.

About St Lukes Eldercare

St Lukes ElderCare (SLEC) is a Christian healthcare provider dedicated to enriching the lives of seniors in Singapore, regardless of race, language and religion.

Guided by our GRACE philosophy of care, we are committed to providing compassionate and holistic care that fosters autonomy and choice. To empower elders of varying needs, from the fit to the frail, we offer a comprehensive suite of services islandwide. These include community-based programmes that promote active ageing; centre-based offerings such as day care, rehabilitation and nursing; residential (nursing home) services for long-term care; and home-based services covering medical, nursing and therapy needs.

Leveraging our legacy of over 25 years, we are on an unstoppable mission to transform care challenges of Singapores ageing population. Through innovation, collaboration and education, we seek to elevate the community care sector, where elders thrive in their golden years and age with dignity, independence and joy.

Incorporated in 1999, SLEC is a registered charity and an Institution of a Public Character.