Administrative Assistant

i-HR Services Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing solutions provider in Singapore is seeking candidates for administrative roles involving phone management, document handling, and supply management. The ideal candidate should have at least 'N' or 'O' Levels with a minimum of 2 years of experience, strong communication skills, and be adept in Microsoft Office. Full time or part time work arrangements are possible, with training provided.

Qualifications

• Minimum 2 years of working experience.
• Strong communication and interpersonal skills.
• Good planning and organizing skills.

Responsibilities

• Answer phone calls and messages.
• Prepare and monitor quotes and schedules.
• Manage and file office documents.
• Reply to inquiries and emails.
• Prepare and coordinate deliveries.
• Manage office supplies and purchase.
• Maintain office furniture and equipment.

Skills

Microsoft Office applications

Communication skills

Interpersonal skills

Planning and organizing skills

Time-management skills

Multi-tasking skills

Education

‘N’ or 'O' Levels qualifications

Job description

Responsibilities

• Answer phone calls, including routed calls, take and deliver phone messages.
• Prepare, monitor and update quotes, project schedules, production schedules, purchase orders, delivery orders and tax invoices.
• Manage and file all office documents.
• Reply to enquiries and emails upon gathering and presenting the relevant information.
• Prepare and coordinate incoming & outgoing deliveries, both local and overseas.
• Purchase within budget and manage the use of office supplies (e.g. office printing materials and stationeries, groceries, etc.).
• Manage the maintenance and repairs of office furniture and equipment (e.g. photocopiers, fax machines, air-conditioners, office desks and chairs, etc.).
• Any other tasks that may be assigned from time to time.

Requirements

• Minimum ‘N’ or 'O' Levels qualifications with at least 2 years of working experience.
• Adept in Microsoft Office applications (i.e. Excel, Word, PowerPoint).
• Strong communication and interpersonal skills, and possess a positive attitude.
• Good planning and organising skills.
• Good time-management and multi-tasking skills.

Others

• Full time/part time work arrangement is possible.
• Training will be provided.