Administrative Assistant

ALLALLOY DYNAWELD PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Support Officer to provide day-to-day office operations support. Responsibilities include assisting the Managing Director, managing office supplies, and organizing company events. The ideal candidate will have at least GCE 'N' Level, proficiency in MS Office, and strong problem-solving skills. Benefits include a variable incentive, allowances, 14 days leave, and medical/dental benefits.

Benefits

Monthly Variable Incentive

Lunch, Transport, and Mobile Phone Allowance

14 days Annual Leave

Medical/Dental Benefits and Health Check

5-day work week

Qualifications

• Proficiency in MS Office applications.
• Excellent time management and multitasking abilities.
• Strong sense of integrity and initiative.

Responsibilities

• Provide administrative support to the Managing Director and HR & Admin Manager.
• Organizing company events like exhibitions and CSR activities.
• Ensure proper filing and recording of office documents.

Skills

Time management

Problem-solving

Communication

Attention to detail

Multitasking

Education

Minimum GCE 'N' Level Qualification

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Description:

• Provide day to day administrative and human resource support to ensure efficient office operations.
• Providing administrative support to Managing Director and HR & Admin Manager.
• Preparation of meeting rooms for meetings and trainings.
• Providing IT supports to the IT Director - keeping record of software licences, record of issuance of IT items to employees, etc.
• Check and process monthly claims.
• Organising company's events like exhibitions, CSR activities, company's cohesion activities, etc.
• Printing of office collaterals and marketing materials.
• Upkeeping and maintenance of office equipments and company's environment.
• Upkeeping of training records for ISO.
• Ensure proper filing and recording.
• Maintaining office supplies, coordinating with vendors, and ensuring the smooth functioning of the office environment.
• Attending to guests and visitors.
• Support other team members and departments as needed.
• Handle sensitive information in a confidential manner.
• Assist in any adhoc duties when assigned.

Requirements:

• Minimum GCE 'N' Level Qualification.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multitask.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• A positive work attitude and willingness to learn.
• Attention to detail and problem-solving skills.
• Effectively and enjoy communicating with colleagues.
• Able to work under pressure and in a fast-paced environment.
• A strong sense of integrity and initiative.
• Able to work as a team and also independently.
• Fresh graduates are welcome to apply.
• Able to commence work immediately or within short notice.

Benefits:

• Monthly Variable Incentive, AWS and Variable Bonus.
• Lunch, Transport and Mobile Phone Allowance.
• 14 days Annual Leave.
• Medical/Dental Benefits and Health Check.
• 5-day work week.