ADMINISTRATIVE ASSISTANT

ALTUS FACILITIES ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A facilities management company in Singapore is seeking an individual to handle a variety of administrative tasks, including accounts payable, procurement, and document filing. The role involves maintaining records, processing salaries, managing petty cash, and assisting with project management. Ideal candidates will have experience in office administration and procurement processes.

Qualifications

• Experience in handling accounts payable and receivable.
• Proficiency in data entry and document management.
• Knowledge of procurement processes and material purchasing.

Responsibilities

• Maintain all filling records and documents.
• Process accounts payable and receivable.
• Assist in project management and documentation.

Job description

• Documents Filling;
• Data entry;
• Maintaining all filling records;
• Payable and Receivable document processing – Focus Accounting System;
• Preparing worker salary;
• Enquiry of minimum 3 quotations for material purchasing;
• Material pruchasing;
• Prepare the progress claims;
• Handling of petty cash;
• Auditee for Procurement, Store and Site for Altus Facilities Engineering;
• Project Management (Procurement and Post project documents);
• Responsible for accounts payable & receivable for the company;
• Create and maintain material purchasing price list (Regular Suppliers);
• General office admin duties as assigned by manager;
• To source for equipment, PPE and materials.
• Answering call;
• Assist in store set up (create assets master list).
• Any add hoc job from Manager