Administrative Assistant

DIVINE SPACE CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company in Singapore is seeking an experienced Administrative Assistant to oversee office operations and ensure compliance with company policies. The ideal candidate will have strong communication and organizational skills, as well as experience with office management software. Additionally, qualifications in secretarial studies and knowledge of basic accounting principles are preferred.

Qualifications

• Proven experience as Administrative Assistant, office assistant, or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Qualifications in secretarial studies will be an advantage.

Responsibilities

• Coordinate office activities and operations to secure efficiency.
• Supervise administrative staff and divide responsibilities.
• Manage phone calls and distribute information.
• Assist the Quantity Surveyor team and support budgeting.

Skills

Communication skills

Interpersonal abilities

Organizational skills

Leadership skills

Familiarity with office management procedures

Basic accounting principles

Knowledge of MS Office

Office management software (ERP)

Education

High school diploma

BSc/BA in office administration or relevant field

Job description

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage phone calls.
• Distributing information to relevant parties within the organization.
• Accessing Government Portals.
• Assisting the Quantity Surveyor team.
• Support budgeting and bookkeeping procedures.
• Maintaining accurate records of various transactions and activities.
• Reconciling invoices and receipts.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant, or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• Excellent knowledge of MS Office and office management software (ERP etc.).
• Qualifications in secretarial studies will be an advantage.
• High school diploma: BSc/BA in office administration or relevant field is preferred.